Administrative Assistant Real Estate

MONICA GONZALES

*** **** ***** ******, *****, CA 91702

Home: 626-***-****, Cell: 626-***-****, Email: ********@*****.***

QUALIFICATION SUMMARY

Energetic, detail-oriented Administrative Support Professional accustomed

to working in fast-paced environments, and performing a variety of

complex administrative and staff support duties accurately and within a

timely manner. Confident and able to interact professionally with

individuals at all levels. Resourceful in completing projects, and able

to coordinate multiple tasks simultaneously. A flexible, dedicated, well-

organized self-starter, and very capable of working effectively both

independently and as part of a team.

PROFESSIONAL EXPERIENCE

Administrative Assistant

PAREXEL, Inc. Glendale, CA (8/2009 to present)

. Provide administrative and clerical support to the Associate Director

of Clinical Operations, and

the Early Phase Department.

. Receive and direct patients, sponsors and vendors while maintaining

work flow.

. Coordinate and process payroll for over 100 employees.

. Update and distribute a weekly staff schedule.

. Prepare meeting agendas and record minutes.

. Process expense reports, and reconcile petty cash.

. Create, maintain and file department confidential records.

. Manage and order office supplies.

. Order and set-up lunch meals for meetings, and assist with department

celebrations.

Administrative Assistant

Alexandria Real Estate Equities, Inc., Pasadena, CA (7/2004 to 3/2009)

. Supported the Vice President of Risk Management and the Chief

Investment Officer by coordinating and managing multiple priorities

and projects.

. Organized and maintained an electronic and hard copy filing system for

all department correspondence.

. Scanned, logged and managed all environmental reports and documents

for over a 100 properties.

. Researched environmental reports for hazmat information and logged in

results into a notification system.

. Scheduled conference calls for the entire company.

. Assisted the Legal Department with copying, distributing and filing

service agreements and invoices.

. Prepared expense reports.

. Performed general office duties ranging from operating office

equipment to ordering office supplies.

. Provided coverage for receptionist area as needed.

Client Service Representative

Forest Lawn, Glendale, CA (Via Career Strategies) (8/2002 to 8/2003)

. Coordinated funeral arrangements by contacting bereaved families.

. Created and prepared memory cards for memorial services.

. Answered phone calls and routed them appropriately.

. Proofread paperwork for errors, and able to meet scheduled deadlines.

Research Administrative Assistant

Roger Engemann & Associates, Inc., Pasadena, CA (3/1999 to 1/2002)

. Promoted rapidly from Administrative Assistant to Research

Administrative Assistant.

. Supported Portfolio Managers and Analysts by coordinating travel

arrangements, itineraries, and agendas.

. Managed analysts' calendars with scheduling of meetings, conferences

calls, roadshows and conferences.

. Arranged meetings through the Investor Relations Department for

existing and potential clients.

. Maintained and updated a client database.

EDUCATION AND SKILLS

. Microsoft Word, Excel, and Outlook, ARIBA, Jantek, Oracle, Internet

Savvy, Type 45 wpm, 10-key by touch

. Microsoft Office 2007 Workshops, LA Works, Irwindale, CA

. Certificate, Administrative Assistants Conference, Skillpath Seminars,

Pasadena, CA

. Certificate, Business Writing & Grammar Skills, Skillpath Seminars,

Pasadena, CA

. Business English and Interpersonal Communication Coursework, Citrus

Community College, Glendora, CA

. Fluent in Spanish

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