Management Service

Curriculum Vitae

Reeta Rani Grahacharya

[pic]

W/O - Sailendra Kumar Grahacharya

T-4, Sai Residency, Beside Mahaveer Jade Apt,

Email: **********@*****.***

Kodichikkannnahalli Bus stop,

Cell No. 937-***-****

Bangalore-76

Objective:

Obtain a position as Admin Operations/Secretary in a reputed company to

apply my whole experience and skills to develop company.

1) Employment: (July 2012 till Date) --- Department Admin Secretary

Intel Mobile Communications, Bangalore ( ITPL) --- ( July 2012

till Date)

1. Calendar Management - For 3 Directors.

2. Coordinating meetings for the HOD Preparing

3. Expense reports for the Director

4. Preparing of Invoice.

5. Co-ordination with Vendors with relation to billing and

payment.

6. Administration process of hiring

7. New hires / CW assistance

8. Administrative tasks for new hires

9. Assistance with training/organizing

10. Event Management for Meeting and Team Dinners

11. Payments to Vendors.

12. Supporting line mangers

13. Travel assistance

14. coordinating with various IMC / travel departments and being

one point contact Helping line managers with approvals / pre

checks.

15. Team assistance preparing invitation letters for visitors

and procuring invitation letter for team members from other

sites and general administrative tasks.

2) Employment: ( April 2011 till June 2012) Admin Secretary

Shanghai TOFFLON Science and Technology Co. Ltd,

Bangalore

JOB PROFILE:

1. Vendor Management : Spearheading office maintenance, pest control,

security services & other facility related activities.

2. Transport, Travel & Hospitality Management - Ensuring all the

requirements of Transport, Travel and Accommodation of staff, and

guests are met in time, with the optimal use of resources.

3. Housekeeping - Responsible for the total upkeep of the entire

premises.

4. Space Management - Ensuring that any request for space / premises is

serviced. Initiating and coordinating for any additional

space/premises requirements.

5. Cafeteria & Pantry management - Managing catering vendor and ensuring

that there is no Hygiene/Delivery timeliness /Quality issues.

Similarly Pantry also to be maintained without any complaints from

employees with respect to quality and time.

6. Stationary management - Ensuring the requirement of Stationary items

are met in time.

7. Conference Room management- Tracking the requirement of conference

rooms' requirement and allocating them without any hitches.

8. Event management - Coordinating for any events inside the premises as

per the requirements.

9. Mail room management- To ensure the courier services are used at an

optimal cost without any service complaints

10. Managing Assets - Monitoring AMC's & dispatching payments to the

vendor.

11. Looking after branch compliance.

12. Liaising with the vendors, Hotels, travel agents & car rentals

agencies.

13. Managing couriers, local purchase, quotation, etc.

14. Take charge of daily administrative work.

15. Handle the transaction of visa and other than visa.

16. Handle reimbursement and Statistics of expenditure and income.

17. Book air tickets and hotels.

18. Take charge of cashier work and bank transactions. (Tracking Account

Receivables & Payables, Invoicing & Receipt.

19. Handle recruitment and selection, HR administration.

20. Prepare and submit monthly and annual returns.

21. Payroll processing.

22. Invoices, bills and petty cash management.

23. Statutory (Service Tax, Professional Tax, Annual Returns, TDS, Income

Tax etc.)

24. Vendor management.

25. Assistance in reconciliation of accounts with Finance Department.

26. Guest house Management and maintain occupancy list.

27. Vehicle arrangement for guests.

3) Employment : (1999-2009) Admin Operations in Facilities

Kleen Facility Management, Hyderabad

Job Profile:

. Recruitment.

. Payroll

. MIS Reporting.

. Generation of Invoice & Billing.

. Vendor Management

. Generation of P.O

. Bank Reconciliation Statement

. Procurement of Materials.

. Handling Petty cash.

. Good Knowledge of Housekeeping activities and procedures.

. Preparation of Tenders & Quotations.

. Drafting of letters and mails for correspondence with clients.

. Arrangement for Meeting with the MD with all the documents.

. Active mediator between workmen- supervisor, shift In charge.

. Receive Feed Back of day to day affairs of manpower for ground level

to senior level and settle grievances.

VENDOR MANAGEMENT PERTAINING TO FACILITIES DEPARTMENT:

Processing of bills of the Facilities Vendors.

Issuing LOI & PO to the Facilities Vendors.

Place the indent for materials purchase for facilities department.

Negotiate with the vendors for the best price.

Co-ordinate with the client and the vendor for smooth running of the

work.

Preparation of bills for the client.

Vendor account reconciliation on a monthly basis..

Ensure compliance check of the vendor on a quarterly basis

Educational Qualification:

Qualifications Name of the Institution Year of passing &

%

Post Graduation Pondicherry University 2004 -- 60%

(MHRM)

Masters In Human

Resource

Management

Graduation Andhra University 1999 -- 70%

(B.Com) Visakhapatnam.

Intermediate(CEC) B.V.K College 1996 -- 72%

ICSE St. Joseph's School 1994 -- 74%

Personal Details:

Name : Reeta Rani Grahacharya

Husband's Name : Sailendra Kumar Grahacharya

Date of Birth : 30th November 1978

Gender : Female

Marital Status : Married

Nationality : Indian

Languages Known : English, Hindi, Telugu & Odia

Date : ( REETA RANI

GRAHACHARYA)

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