Project Manager Administrative Assistant

Arra Santiago

Tel. 713-***-****

Email: ab1usy@r.postjobfree.com

Houston, Texas 77004

CAREER PROFILE

Office In-Charge with strong interpersonal and organizational skills with a keen ability to multi task a variety of

challenges and responsibilities.

SUMMARY OF QUALIFICATIONS

More than seven years of extensive experience

Strong ability to lead and train staff and students

Excellent ability to gather and analyze statistical data and generate reports

Profound database management skills

Remarkable ability to communicate effectively, both orally and in writing

Complete knowledge of supplies, equipment and services ordering and inventory control

Exceptional record maintenance skills

Excellent ability to solve problems

In-depth receptionist skills

Deep ability to compile information and prepare reports

Excellent coordinating skills

Immense ability to schedule appointments and maintain calendars

Profound ability to transcribe and record meeting minutes

Excellent ability to make administrative/procedural decisions and judgments

Strong ability to compose and edit already written materials

WORK EXPERIENCE

2012 – Present Administrative Assistant (Part Time) Wistex Houston, Texas

Provide administrative/secretarial support such as answering telephones, assisting visitors and resolving

and referring a range of administrative problems and inquiries.

Open, read, route & distribute incoming mail & other material & prepare answers to routine letters.

2006 – 2011 (APG) Architectural & Planning Group Dubai, UAE

Four years as Dubai Branch Projects – Office In-Charge / Document Controller

Directly reporting to the Contracts Manager & Branch Manager.

Handles administrative and secretarial works such as composing business correspondence, filing, faxing,

answering phone calls, receiving incoming documents.

Open, read, route & distribute incoming mail & other material & prepare answers to routine letters.

Carry out various functions related to project document receiving & transmittal ; safekeeping &

maintenance of project document archives; document imaging, reproduction & distribution.

Ensures proper safekeeping of document and good quality of work output.

Administer a Request for Information register (RFI).

Maintain the site copy of documents in hard copy and on project n et (ACONEX).

Registering of internal and external documents.

Maintenance of controlled documents registers.

Sending of Drawing Transmittals and Submittals.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the dra wings

were transmitted.

Manage the document/drawing review process, Internal and External.

Archiving data for historical purposes.

Curriculum Vitae (CV) of Arra Santiago 1/2 www.linkedin.com/in/arrasantiago

One year as Site Document Controller – Sidra Tower

Directly reporting to the Project Manager.

Handles administrative and secretarial works such as composing business correspondences, faxing, and

answering phone calls.

Receive, Register, and Circulate the following item but not limited to;

Letters (from Client, Project Document Submittal

Method Statement

Management, Main Contractor, Sub-

Sample Material

contractor and Supplier)

Request For Information (RFI) Drawings

Request for inspection Minutes of meeting

Ensure that transmittals are acknowledged in case there is a dispute on whether the documents were

transmitted.

Keep Engineers on track of all necessary documents need to be replied to avoid delay.

Make a monthly calculation of engineers overtime

Make monthly report of all submittals for Project Management review.

Some of the Projects handled as document controller:

Al Jadaf Mosque – Al Jadaf Dubai

Sidra Tower Hotel Apartment & Commercial Building, Dubai

Euroinox Warehouse FZCO – Jebel Ali Dubai

Hydra Twin Towers, Jumeirah Village South

Al Meraikhi - Reggat al Buteen – Dubai

Space Towers, Office Tower, Business Bay

Suburbia 1 & 2, Residential Tower, Downtown Jebel Ali Four Seasons - Festival City

Central Plaza, Residential Tower, Down Town Jebel Ali Dubai Waterfront Plot D5-C

Dubai Waterfront, Waterfront Madinat Al Arab Building in Barsha for Mohd. Khalifa Yousef

Al Qusais Car Park – Dubai Metro Station

2004 – 2006 Quality Control Analyst, Lejal Laboratories, Inc. Bulacan, Philippines

Analyze the Physical/Chemical component of the Samples (raw materials, packaging materials, in –

process and finished product) using High Pressure Liquid Chromatography (HPLC), UV - Vis

Spectrophotometer, and Atomic Absorption Spectrophotometer (AAS) for Chemical component and

Friabilator, Disintegration Tester, Dissolution Tester, Moisture balance, and other instruments for Physical

Component .

Prepare reagent, standardize volumetric solution, blank solution and standard solutions used for analysis.

Microbial analysis (Mold and yeast, Coliform, Standard Plate Count)

Microbial analysis on water potability using multi-tube technique.

Environmental Monitoring (microbial limit)

Prepare certificate of analysis or report on raw materials, in – process and finished product results.

Prepare necessary document for (Bureau of Food and Drugs) Drug Registration.

Prepare document for Method Validation, Process Validation and Cleaning Validation.

Arrange the entire log sheet for the Laboratory Equipment, Standard Active/Excipient material and the

Product/Material Production.

Ensures proper safekeeping of Laboratory Document/Certificate of Analysis and good quality of work

output.

E DUCATIONAL

Jun 1999 - Apr 2004 Polytechnic University of the Philippines Manila, Philippines

Bachelor of Science Major in Chemistry

Curriculum Vitae (CV) of Arra Santiago 2/2 www.linkedin.com/in/arrasantiago

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