Accounts Payable Administrative Assistant

De Audria Stewart

Houston, TX *****

Mobile: 832-***-****

Email: *********@*****.***

OBJECTIVE

To obtain a position in the area of accounting where I can put into practice the accounting skills I have acquired

academically, and gives me an opportunity to learn, contribute, and grow along with the company.

Education

Houston Community College – Houston, TX

Associate in Arts Degree in Accounting

EVAN EDWARD WORTHING SR. HIGH, Houston, TX

Diploma

Qualifications

• 16+ years of Administration and Support Services

• 8+ years of accounts receivable and payables experience

• Ability to work productively in a demanding and fast paced office environment.

• Willingness and ability to learn and take on more complex tasks.

• Excellent written and verbal communication skills

• Professionalism, accuracy and extreme attention to detail

• Full Cycle Accounts Payable-3 way match experience

• Able to process and enter 300 – 500 invoices per week.

• Excellent Math Skills

• Knowledge of accounting principles (GAAP)

• Excellent analytical and problem solving skills

• Strengths in account maintenance, problem-solving, trouble-shooting, planning/implementing proactive

procedures and systems to avoid problems from originating.

• Ability to work independently with minimal supervision

• Experienced with handling confidential information

Functional & Technical Skills

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MS Office (Excel, Outlook, PowerPoint, IDX-System

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Access, Word) Oracle

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JD Edwards ADP

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Blackbaud Raiser’s Edge Data entry & 10 key by touch (15,000)

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ILS (Intermodal Logistics System) Spreadsheets & Accounting Reports

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AS/400 SAP

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Peachtree / Quickbooks General Ledgers & Journal Entries

TEMPORARY ASSIGNMENTS January 2013 Present

J.A.M. Distributing (Manpower) 7010 Mykawa Rd., Houston, TX 77033

Accounts Receivable Clerk Software: Visual / WellsFargo Website

Specific Responsibilities:

• Processed and posted payments for credit transactions (lockboxes and wires)

• Completed daily adjustments on open and closed A/R payments

• Completed daily desktop deposits through WellsFargo Bank

• Completed cash deposits and book transfers

• Received remittances through email and by the credit department to use for backup according to daily bank report.

• Updated A/R Deposit Summary

• Assisted in month end close and reconciliations

Stress Engineering Services (Carlton Staffing) 13800 Westfair E Dr., Houston, TX 77041

Accounts Payable Clerk Software: Enterprise

Specific Responsibilities:

• Open, date stamp, and distribute all mail

• File invoices waiting for approval to be paid

• Pull invoices ready to be processed / paid

• Code and process credit card transactions

• Verified checks matched invoices and amounts prior to being mailed.

• Assisted in other office clerical duties

Express Energy Services (Creative Financial Group) 9800 Richmond Ave, Suite 700, Houston, TX 77042

Billing Clerk Software: Microsoft Dynamics AX

Specific Responsibilities:

• Bills customers by gathering purchase documentation, calculating charges, issuing invoices, and statements.

• Compiles amount to bill by collecting and utilizing information from purchase orders, field tickets, environmental

fees, and labor.

• Purchase orders and field tickets charges must match, and field tickets must be signed in order to process / post.

• Processed 80 invoices daily.

Weatherford (Addison Search) 1900 St. James Place, Houston, TX 77056

Intercompany Accounting Assistant Software: JD Edwards / Oracle

Specific Responsibilities:

• Match invoices and PO receivers

• Verify receipt of merchandise both on receiver and in the inventory system

• Totals accounts, using computer or calculator

• Prepare approved batches for payment processing at Corporate.

• Printed invoices from JD Edwards, and scanned received invoices into Oracle

• Research problems invoices from AP Statement

• Provide general clerical support when needed.

• Filed invoices according to Company, Supplier, and Enode Number

Professional Experience

TrashPorters, Inc. 8902 Southview St., Houston, TX 77051

Payroll / Accounts Payable Clerk, October 2010 to December 2012

Specific Responsibilities:

• Maintain production detail for accurate and timely employee payroll processing.

• Handle A/R & A/P functions, such as data entry, billing, credit card processing, and cash receipts posting.

• Assist with a variety of general clerical and administrative duties as needed.

• Receive all incoming invoices, prepare for management approval, code and enter

• Process employee expense reports for payment

• Set up bank wires and ACH payments to vendors

• Set up current and new employees’ physicals, drug screens, and DOT examinations.

• Process vendor PO and Non PO invoices.

• Assist with 1099 end of year statements

Alliance International Forwarders (Riverway Personnel) 7155 Old Katy Rd Houston, TX 77024

Accounts Payable Clerk / Database Administrator November 2002 to August 2010

Specific Responsibilities:

• Processed of all accounts payable and receivable

• Managed all credit cards and office supply expense accounts

• Prepared expense reports and credit card/bank reconciliations

• Reconciled bank balances; record general ledger entries

• Set up credit accounts with vendors

• review invoices and check requests

• sort and match invoices and check requests

• set invoices up for payment

• process check requests

• prepare and process accounts payable checks, electronic transfers and ACH payments

• reconciliation of payments

• prepare analysis of accounts

• monitor accounts to ensure payments are up to date

• resolve invoice discrepancies

• vendor file maintenance

• correspond with vendors and respond to inquiries

• produce monthly reports

• assist in month end closing

• Established user needs and monitored user access and security. Monitored performance and managed parameters to

provide fast query responses to 'front end' users controlling access permissions and privileges.

• Trained users and served as the primary “go-to” troubleshooter on these new systems, which propelled efficiency

gains and significant time- and cost-savings.

• Developed, managed and tested backup and recovery plans ensuring that storage, archiving, backup and recovery

procedures are functioning correctly.

• Installed and tested new versions of the database management system, to ensure database integrity and security.

Trained staff when system was updated with new procedures.

• Entered purchase orders, manufacturers, vessels, and material receipts. Upon vendor requests, updated shipping

instructions distribution alert groups.

• Transmitted commercial invoices upon request from coordinators and ensured all charges were correct.

• Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions,

proportions and percentages.

Archdiocese-Galveston Houston (Career Placement) 1700 San Jacinto St, Houston, TX 77002

Accounts Receivables Clerk, January 2000 to April 2002

Specific Responsibilities:

• Maintain up-to-date billing system

• Follow up, collection and allocation of payments

• Carry out billing, collection and reporting activities according to specific deadlines

• Reconciliation of accounts

• Monitoring customer account details for non-payments, delayed payments and other irregularities

• Maintain accounts receivable customer files

• Follow established procedures for processing receipts, cash etc.

• Prepare bank deposits

• Investigate and resolve customer queries

• Process adjustments

• Organizing a recovery system and initiate collection efforts

• Communicating with customers via phone, email, mail or personally

Coca - Cola Bottling Co. (Kelly’s Temp. Agency) 9300 Center Point Drive, Houston, TX 77054

Accounts Payable Clerk, November 1997 to July 1999

Specific Responsibilities:

• Accounts Payable Functions

• Assist in month-end close process

• Match, batch, and code invoices

• Submit invoices for approval to various departments

• Review all incoming invoices for appropriate documentation and approval prior to payment

• Post invoices into the financial system

• Generate and obtain signature on AP and reimbursement checks

• Research vendor statement and discrepancies

• Process SBT checks and obtain appropriate back up documentation

• Process per diems for employees traveling

• Close unbilled PO's on a monthly basis

• Perform filing and other administrative tasks

• Assist in preparing financial reports as needed

• Other duties as assigned

TENNECO GAS CO – Houston, TX

Administrative Assistant, June 1993 to August 1995

Specific Responsibilities:

• Answers phones for the management team; redirect calls as appropriate or resolve calls when possible.

• Schedules meetings, file, make copies, arrange travel and complete expense reports for management team.

• Maintains office and kitchenette supplies as well as fax machines, copiers and network printers positioned for general

use within the team

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references

Available upon request

Contact this candidate