Executive Administrative Assistant
Resume:
GABRIELA MELCHOR
*** **** **. *** *** Chula Vista, CA 91911 619-***-****
ab0sca@r.postjobfree.com
QUALIFICATIONS SUMMARY
Executive assistant with experience in administrative support and office
management.
Administrative support experience includes, but not limited to: calendar maintenance, meetings
and events coordination; arranging travel while tracking and processing travel expenses;
managing departmental budgets; managing vendor contracts, purchase requisitions, invoices and
order processes; preparing business correspondence, PowerPoint presentations and reports;
screening phone calls and visitors; assisting HR in coordinating performance reviews and
training; processing and distributing business collateral; preparing and distributing annual
reports and press releases, compiling and creating investor presentations and financial reports,
planning and executing shareholder events and other investor relations; collecting and analyzing
financial, customer and employee data used to increase lead, improving existing customer
service, and assisting in future marketing, operations and IS efforts; other duties as needed
(filing, faxing, copying, scanning)
Certified and/or Trained in MOUS Office XP applications (Power Point, Outlook, Access, Excel,
Word, and Internet Explorer), Visio, and Projects; Documentum, SharePoint, WebEx, Concur;
Database applications (SAP, Harte Hanks, LiteracyPro, Scantron) and Graphic design programs
(Snag it, Quark Express, Acrobat 7.0, Photoshop, and Illustrator) and Lotus Notes
WORK EXPERIENCE
Feb 2011 - August 2012 Hewlett Packard San Diego, CA
Executive Administrative Assistant
Provided administrative support to Senior Vice President Worldwide Service Delivery and
Infrastructure
Oct 2009 - Feb 2011 NuVasive San Diego, CA
Administrative Assistant - IT
Provided administrative support to IT Senior Director(s) and the IT department
Provided shared support to CFO and Senior Vice Presidents of Finance
Nov 2007– Sep 09 Chatham Design Group/Allplans.com Fairhope, AL
Marketing Specialist (promoted Dec 2007)
Managed online content, assisted in SEO efforts, sales promotions and designer/customer
relations
Maintained integrity of architectural drafts, designs and prints
Office Manager/Administrative Responsibilities:
Phone: 619-***-**** • E-mail: ab0sca@r.postjobfree.com
Provided administrative support to the President/Owner
Supervised the administrative assistant through distribution of sales and daily office tasks
GABRIELA MELCHOR
365 Moss St. Apt D14 Chula Vista, CA 91911 619-***-****
ab0sca@r.postjobfree.com
ADDITIONAL WORK EXPERIENCE
Reason for change of company included
Feb 2007 – Mar 07 Premier (Temp 2 month contract) San Diego, CA
Executive Secretary
Provided administrative support to Vice President of Sales and sales team
Feb 2006 – Nov 06 TCZ - a Joint Venture of Cymer and Carl Zeiss SMT San Diego, CA
Executive Secretary (TCZ met goals and moved to Singapore earlier than expected.)
Provided administrative support to President and CEO with new venture company
2005- 2006 Qualcomm Wireless Business Solutions San Diego, CA
Executive Secretary
Provided administrative support to Sr. Vice President of Legal
Provided back up support for CEO, CFO, COO and the executive team
2002-2004 Capital One - Auto Finance Division San Diego, CA
Executive Administrative Assistant III / Project Coordinator II (Company moved to Plano, Texas)
Provided administrative support to VP of Marketing, VP of Public Relations and marketing team
Collected and analyzed financial, customer and employee data used to increase leads, improve
existing customer service, and assist in future marketing efforts
2001-2002 Jenny Craig, Inc. (Deutch Bank) La Jolla, CA
Executive Administrative Assistant / Marketing Administrative Analyst
(Company moved further north)
Provided administrative support to Senior Vice President of Marketing, Vice president of
Research and Development and back up support to President/CEO and Executive Board.
Collected and analyzed financial, customer and employee data used to increase lead, improve
existing customer service, and assist in future marketing, operations and IS efforts
1999–2001 VIBCorp / Valley Independent Bank El Centro, CA
Hart Hanks Specialist / Executive Administrative / Marketing Assistant (2001 Relocated to San Diego)
Phone: 619-***-**** • E-mail: ab0sca@r.postjobfree.com
Provided administrative support to Senior Vice President of Marketing and marketing team
1995–1999 Literacy Volunteer of America Inc. El Centro, CA
Sr. Executive Administrative Assistant / Program Assistant / Data Analyst
Provided administrative support to Senior Vice President of Marketing and marketing team
EDUCATION
1994-1995 Imperial Valley College Imperial, CA
A.S. in Behavioral Psychology (transferred credits)
TRAINING
Microsoft Certification Quark Express
Franklin Covey Time Management MOUS 97 and 2000/XP Certification
Harte Hanks Database Certification
References and letter of recommendation provided upon request.
REFERENCES
Bob Chatham
Chatham Home Planning/Allplans.com
President and Owner
R.B. Langille
Nuvasive
Manager, Desktop support
Melissa Johnson
NuVasive
Manager, Information Management
Quentin Hurst
NuVasive
Senior Manager, SAP Financial & Controlling
Direct: 858-***-****
Cell: 858-***-****
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