Administrative Assistant Marketing
Resume:
Cheryl A. Duhon
Irving, TX 75062
936-***-**** ******.*****@*****.***
Career Profile:
Administrative Assistant with strong interpersonal and organizational skills with a keen ability to multi-task a variety of challenges and responsibilities
Summary of Qualifications:
• Typing: 65 wpm
• Strong organization and analytical skills
• Excellent interpersonal skills, office etiquette and phone manners
• Software: Windows operating systems, Microsoft Word, WordPerfect, Excel, Outlook, PowerPoint, Publisher, Adobe Acrobat Reader, and some Visio
• Complete knowledge of supplies, equipments and services, ordering and inventory control
• Planning and scheduling
Experience:
Administrative Assistant 6/2010 to 12/2011
Baylor Health Care Systems – Corporate Compliance & Internal Audit - Dallas, TX
• Reported to two Vice Presidents, a Director, and supported 17 auditors/consultants
• Scheduled/coordinated meetings
• Prepared correspondence
• Prepared travel and check requests
• Ordered and maintained supplies
• Coordinated and attended monthly and quarterly committee meetings
• Prepared meeting notices, room reservations, food requests, took and transcribed meeting minutes in a timely fashion for distribution to appropriate committee members
• Answered telephone inquiries
• Maintained filing system, and other duties as assigned
Executive Secretary 7/2007 to 3/2010
Wilson N. Jones Medical Center – Marketing/Foundation - Sherman, TX
• Reported to one Vice President, one Development Specialist, and supported 5 other employees
• Assisted staff with planning, coordination and implementation of various fund raising projects and events
• Assisted in the layout and publishing of all project and event brochures
• Created and processed purchase orders, check vouchers, and travel expense reimbursements
• Maintained Raiser’s Edge database (a fund raising accounting software for non-profit organizations)
• Prepared all correspondence for the Marketing and Foundation departments
• Maintained the department’s filing system
• Attended and coordinated bi-monthly Foundation Board meetings, secured board room reservations, food requests, took and transcribe meeting minutes in a timely fashion for distribution to Board members
• Maintained the Marketing and Foundation calendars
• Prepared statistical monthly reports
• Maintained supply inventory for the Marketing and Foundation departments
• Prepared bank deposits for donations received on behalf of the Foundation
• As a member of the leadership management team, was responsible for communicating with patients through patient rounding to improve responsiveness to all patient needs, as well as follow-up on requests and issues that may arise from these visits
• Additional responsibilities include coordination of the Wishing Well Committee monthly meetings, take and transcribe meeting minutes in a timely manner for distribution to each committee member
Administrative Assistant 9/2005 to 7/2007
Mueller, Inc. - Sherman Texas
• Answered telephone and routed calls to appropriate salesperson
• Prepared correspondence
• Accounts receivable and accounts payable utilizing JDE OneWorld
• Accurately prepared daily balancing report
• Maintained petty cash
• Greeted customers and directed them to the appropriate sales person
• Maintained filing system
• Maintained supply inventory
Senior Secretary 8/2004 to 7/2005
CB&I Howe Baker Engineers - Tyler, TX
• Supported four Project Managers
• Prepared statistical and technical reports; typing of all correspondence and meeting minutes
• Updated and compiled weekly man-hour reports using JDE; monthly progress curves; and monthly client reports
• Maintained filing system
• Secured travel arrangements and prepared travel authorization forms as needed
• Maintained conference room calendar and set up meetings as required, and was responsible for ordering catered luncheons for meetings
• Maintained supply inventory and ordered office supplies as needed
Education Secretary 12/1998 to 8/2004
Windham School District/TDCJ Gib Lewis Unit - Woodville, TX
• Prepared correspondence
• Developed and maintained an efficient system for flow of student records
• Maintained appointment calendar for the Principal and two Counselors
• Prepared travel vouchers
• Organized and maintained unit filing systems
• Maintained the computer system and all computer files
• Coordinated paperwork, testing schedules, class schedules, and monthly reports
• Prepared and maintained time sheets for contract personnel
• Maintained sick leave records/files for all personnel
• Maintained daily attendance accounting and monthly ADA reports
• Maintained inventories for equipment and supplies, educational materials and textbooks
• Prepared purchase requisitions, received and distributed materials, and ordered supplies as required
• Performed clerical tasks for continuing education programs, and assisted with the unit daily tracking log and wing changes
Professional Affiliations/Training:
• Career Track and SkillPath National Task Force for Continuing Education Units
• The Wishing Well, served as Secretary: 2008 – 2010
• ExpertRating Administrative Assistant Certification
• IAAP: 2010 – Present
Professional references to be furnished upon request.
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