Experienced Administrative Assistant

LETITIA L. GRIFFIN

**** ********** **, *******, ** 28326

Home: 910-***-**** Email: **************@*****.*** Cell: 919-***-****

OBJECTIVE A position where my leadership skills, management abilities, training, and experience will be effectively utilized.

SUMMARY OF QUALIFICATIONS

• Scheduling / Prioritizing Work Flow

• Financial Management

• Budget Management / Profitability • Employee Motivation / Incentives

• Quality Control

• Records Management • Supply and Asset Management

• Employee Training

• Possess a Secret Clearance

• A leader with a record of accomplishments in meeting goals and ensuring the efficient utilization of manpower and resources

• Storeroom supply operation management and leadership experience

• Computer competence in software and hardware applications for accounting and management advanced skills in MS Word, Excel, and PowerPoint and Outlook.

• Excellent organizational and verbal communication skills

EMPLOYMENT HISTORY

Feb 09 to Jul 09 PUBLIC AFFAIRS OFFICER/DEP SAFETY MANAGER, The Logistics Company, Fort Bragg, NC

Responsible for writing and editing articles for publication in the Paraglide, gathering from approved sources briefs for the bulletin, taking pictures at various Reserve Component-related or sponsored activities and ceremonies, and designing and laying out the bulletin. This person must be able to fluently read, write, speak and understand English and be familiar with the Associated Press Stylebook. Maintain a photo database archiving all photos in the bulletin. Responsible for producing video products, from concept to completion, to include script-writing, videotaping, editing, broadcast, and distribution of products. Responsible for taping various special events, ceremonies, information update briefings and training, and document the unit’s activities for historical purposes. Responsible for producing, printing and distributing a monthly black-and-white bulletin for mobilizing and demobilizing Reserve Component Soldiers.

Reports directly to Deputy Project Manager. Plans, implements, and coordinates program to reduce or eliminate occupational injuries, illnesses, deaths and financial losses: Identifies and appraises conditions which could produce accidents and financial losses. Evaluates potential extent of injuries resulting from accidents. Conducts or directs research studies to identify hazards and evaluate loss producing potential of given system, operation or process. Develops accident-prevention and loss-control system and programs for incorporation into operational policies of organization. Disseminates information to department heads and others regarding toxic substances, hazards, carcinogens, and other safety information. Assists department heads and administrators in enforcing safety regulations and codes. Measures and evaluates effectiveness of safety program, using established goals. Conducts building and grounds surveys on periodic and regular basis to detect code violation, hazards, and incorrect work practices and procedures. Maintains administrative control of records related to safety and health programs. Assists personnel department in administering worker compensation program.

Feb 07 to Feb 09 HUMAN RESOURCE ASSISTANT II, The Logistics Company, Fort Bragg, NC

Perform daily clerical functions in a military personnel management office. Process soldiers who are mobbing and demobilizing. Establish and maintain unit mobilization files, manage and update personnel related data base system. Responsible for accountability of record containing sensitive materials such as soldiers Service Member Group Life Insurance, financial information, and other administrative paperwork related to the soldier. Process separation transaction involving complex issues, conflicting and incomplete information, and the need to reconstruct records for CONUS and OCONUS soldiers. Recommend actions considered necessary to maintain activities at the required level of operational and combat readiness. Type military and nonmilitary correspondence in draft and final copy. Conduct periodic review of files to ensure proper filing of correspondence. Answers routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files in a timely and accurate manner. Process correspondence IAW Army regulations. Provide supervision and training for two employees. Plan and organize office operations to include publications and forms administration and office administrative procedures. Provide expert technical guidance and assistance on personnel management and administrative matters.

Jun 06 to Feb 07 GENERAL CLERK III, The Logistics Company, Fort Bragg, NC

Perform daily clerical functions in a military personnel management office as directed by supervisor. Established and maintained unit mobilization files, managed and updated personnel related data base system. Responsible for accountability of records containing sensitive materials such as soldiers Service member Group Life Insurance, financial information and other administrative paperwork related to the soldier. Processed separation transaction involving complex issues, conflicting and incomplete information and the need to reconstruct records for CONUS and OCONUS soldiers. Recommended actions considered necessary to maintain Soldier support activities at the required level of operational and combat readiness. Typed military and nonmilitary correspondence in draft and final copy. Conducted periodic review of files to ensure proper filing of correspondence. Processed correspondence IAW Army regulations. Planned and organized office operations to include publications and forms administration and office administrative procedures. Provided expert technical guidance and assistance on personnel management and administrative matters. Processed all Chapters and REFRADS in accordance with Army regulations. Processed and maintained accountability of all Leaves and Passes to insure policy and procedures were met. Conducted daily maintenance on MPRJ (Military Personnel Records Jacket) of assigned and attached personnel. Conducted 100% accountability of all records weekly. Maintained and conducted a weekly account of Birth Month Audits. Processed OER/NCOER (Officers and Noncommissioned Officers) performance evaluations. Processed all COTTADS (Contingency Operation Temporary Tour of Active Duty) CONUS and OCONUS, and updated daily; records and spreadsheets. Processed all recommendations for awards and other decorations. Applies knowledge of provisions and limitations of freedom of information and privacy acts (FOIA and HIPPA).

Dec 05 to Mar 06 STOCK CLERK, The Logistics Company, Fort Bragg, NC

Handled Class IX repair parts receipt actions and turn-ins. Requisitioned repair parts and processed supply transactions using the Standard Army Maintenance System (SAMS) program and worked with Expediter to make local purchases; cross referenced Part Numbers to National Stock Numbers; used FEDLOG and Army Log to obtain parts information; processed incoming parts for issue to the proper shop stock section; analyzed stock level; performed bench stock replenishment after review; performed document register reconciliation with the Supply Support Activity using the Standard Army Retail Supply System; also used manual document registers. Correlated incoming repair parts with work orders, bench stock, and shop stock, and routed to the proper section. Received and processed excess and unserviceable turn-in parts from each section, verifying quantity and preparing documentation.

Aug 05 to Dec 05 RESTAURANT MANAGER, Bojangles, Sanford, NC

Responsible for the operation of a restaurant and in charge of crew members which consist of up to ten personnel per shift. Responsible for daily cash accountability, including cash counts, preparing deposits, and making daily ledger entries.

Oct 03 to Jul 05 FOOD SERVICE SUPERVISOR, U.S. Army, Fort Bragg, NC

Responsible for the logistics of preparing over 1200 meals daily. Supervised a shift of 25 cooks on each shift. Provided service for soldiers in the field. Supervised a team of three soldiers in maintenance and upkeep of field kitchen equipment. Prepared production sheets, requisitions, and purchase orders for supplies, shopping lists, and conducted inventory of storeroom supplies. Supervised Supply Clerks; trained several supervisors in various segments of daily logistics and accounting procedures.

• Received an International Food Service Executives Assn (1FSEA), Merit Citation, Oct 2004

• Finalist, Philip A. Connelly Competition, Oct 2004

Jun 00 to Sep 03 FOOD SERVICE SUPERVISOR, U.S. Army, Kitzingen, Germany

Supervised a shift of food service personnel and the logistics of serving approximately 600 personnel. Supervised, scheduled, and trained staff in managing subsistence items and food preparation. Maintained financial records, balancing the weekly and monthly budget accounts. Prepared production sheets, requisitions, and purchase orders for supplies, shopping lists, and conducted inventory of storeroom supplies.

• Winner in the Philip A. Connelly Award food service competition for two consecutive years, 2000 and 2001.

• Instrumental in winning the V Corps Commanding General’s Best Dining Facility, 2001, and 3rd and 4th Quarters, FY00; received an award from the International Food Service Executives Association for the accomplishments.

Apr 98 to May 00 SHIFT LEADER, U.S. Army, Fort Story, VA

Responsible for the performance of a shift of 12 cooks, butchers, bakers, and attendants serving approximately 500 personnel each meal. Responsible for scheduling, supervising, and training staff in food preparation. Responsible for scheduling, supervising, and training staff in food preparation. Prepared production sheets, requisitions, and purchase orders for supplies, shopping lists, and conducted inventory of supplies.

Sep 95 to Mar 98 CULINARY ARTS SPECIALIST, U.S. Army, Fort Campbell, KY

Prepared meals of individual servings and for large quantities according to daily worksheets. Prepared and cooked all types of meats, poultry, seafood, vegetables, grains, pasta, fruits, sauces, gravies, and desserts. Cleaned kitchen and dining areas, cleaned tables, chairs, condiment containers; ensured that dining areas were kept clean and attractive. Kept refrigerators and storage areas in a clean and sanitary condition. Observed safety precautions.

EDUCATION

University of Phoenix Online, Phoenix, Arizona

Master in Business Administration, 2010

GPA: 3.8 Semester Hours: 30

University of Phoenix Online, Phoenix, Arizona

Bachelor of Science in Information Systems, 2008

University of Maryland University College, College Park, MD

Associate in Arts, General Studies, 2000

PROFESSIONAL DEVELOPMENT

• Department of the Army Mobilization Processing System Unclassified, (DAMPS-U), 2007

• Information Personnel Electronic Records Management System, (IPERMS), 2007

• Mobilization and Readiness System, (MARS), 2007

• Computer User Certified, Jun 08

• President Employee Council Committee, Jul 07

• Collateral Duty Safety Officer, Jun 07

• Information Security Certified, Jun 08

• SAEDA Certified, Jun 07

• Deployment and Reconstitution Tracking Software System, (DARTS), 2006

• Postal Clerk Certified, Aug 06

• Ammunition Certified, Jun 06

• Mid-Level Food Service Supervisor, May 04

• Leaders Substance Abuse Counseling Course, Feb 04

• Manager Development, Oct 02

• Supervisor Development Course, Aug 02

• Modern Burner Unit (MBU) Training, May 99

• US Army Food Service Specialist, Aug 95

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