Accounting Assistant

RESUME

Karen Damone. Strange

**** ********* ***.

Camp Springs, Maryland 20746

301-***-**** - Home - (240) 838- 6454 - Cell

EDUCATION:

Smith Business School (Aug 1986 - Jan 1988) -

Washington, DC

Major: Business Administration

Dix Street Academy

Washington, DC

Diploma: June 1986

WORK EXPERIENCE:

Infozen (12/2010 to Present)

9420 Key West Avenue

Rockville, MD 20850

Job Title: Accounting Assistant

Supervisor: Jane Villacarlos, 240-***-****

Hrs per week: 40

As an Accounting Assistant for Infozen, I process high volume full cycle accounts payable operations that includes Purchase Orders, Expense Reports, Travel Advances and Check Requests using Deltek GCS Premier. In this capacity, I assign proper account and departmental codes for transactions, analyze all invoices for accuracy of information, interact with vendors and staff members for problem resolutions and investigate invoice discrepancies, ensuring all vendors, consultants and subcontractors are paid as scheduled in each of their individual agreement. Manage all aspects of vendor management W-9 processes, maintaining the highest level of professionalism, and manage tax driven responsibilities related to sale, profit and annual 1099 reporting status in accordance with IRS regulations. Coordinate and prepare weekly and monthly accounts payable reports to ensure financial closings for week, month, and year-end closings. Analyze and reconcile accounts by researching and identifying individual transactions, and receive, research and resolve a variety of internal and external supplier and customer inquiries concerning account status. Complete check run and disbursements of checks on a weekly basis, process and replenish weekly petty cash, and perform and conduct internal audits by preparing and generating spreadsheets, and by compiling information and reports for examiners. Process payroll bi-weekly for the entire organization at Infozen by reviewing and inputting employee’s time and attendance manually via electronic import into payroll database, which includes but is not limited to on-site and off-site staff;

and distribute replacement paychecks, pay stubs, and other payroll related information such as garnishments. Maintain and update the organization’s payroll files and database to reflect personnel payroll changes.

Denean’s Assistant Living (Part-Time Employment) (01/2000 -Present)

622 Hedgeleaf Ave.

Capitol Heights, MD 20743

Job Title: Secretary

Supervisor: Wanda Short

Hrs. per week: 20

Serves as the Secretary for the Director of Denean’s Assistant Living. Respond

to substantive inquiries received concerning Assistant Living functions and programs, and functions of other agencies in which Denean’s Assistant Living have interest, determining actions needed, referring actions to the appropriate person or place, ensuring all were completed prior to the suspense date. Oversee Denean’s Assistant Living correspondence, composing on topics such as office procedures, request for patient information, and handling of sensitive materials, as well as compose, type and review a variety of correspondence for signature of or requiring coordination by the Director ensuring accuracy and compliance with policies before obtaining signatures, and preparing final replies to inquiries. Process Travel, Local Reimbursements and Travel Vouchers using Deltek in accordance with appropriate regulations, and make travel itinerary arrangements for the Director, keeping her abreast of all changes. Maintain the Director’s calendar using Microsoft Outlook, schedule meetings with authority of rearranging or canceling such meetings with unexpected, high priority demands. Answer all incoming calls, ascertaining the nature of the call or purpose of business, am able to answer most questions that callers have, and direct all callers and visitors to the appropriate person or place of business. Organize and participate in events and activities which involve the Director and patients. Participate in meetings, providing technical guidance and briefings to the Director, and high-level managers. Manage the scheduling of visitors and meetings for Denean’s Assistant Living, working closely with point of contacts, and distribute all incoming and outgoing mail. Serve as the budget point of contact for Denean’s Assistant Living by executing the budget, ensuring mission accomplishment in accordance with the facility’s funding levels/guidance, tracked expenditures of funds using a log in Microsoft Excel, ensuring all funds are being properly spent in accordance with established work plan, track funding account status, ensuring no violations are incurred, and execute the budget with a successful year-end closeout. Retrieve, manipulate and format Finance and Accounting reports for the Director’s .use, and format reports that require export from web to a PowerPoint display and then to an Excel report. Track action items and summarize, analyze and review all incoming suspense-related actions, and decision-oriented correspondence, and request extensions 48 hours in advance of due date. Manage the facility’s purchase card accounts, executing accurate input of data, creating credit card purchases, commitments, obligations and expenditures, and communicating credit card information to vendors for purchases, and services, as well as prepare credit card monthly statements for Director’s approval. Serve as Personnel Liaison for Denean Assisted Living, involving issues and procedures on all personnel matters, initiating, preparing, reviewing, and tracking all request for personnel actions, recruitments, awards, and promotions.

DB Consulting Group, Inc. (7/2001 – 4/2009)

8403 Colesville Road, 10th Floor

Silver Springs, MD 20910

Job Title: Accounts Payable Specialist/Supervisor (Senior Level)

Supervisor: .Helen James, 301-***-****

Hrs. per week: 40

As an Accounts Payable Specialist/Supervisor (SeniorLevel) for DP Consulting Group.,

I supervised six Accounting Assistants, delegating assignments and duties to each of them. Processed high volume, full cycle accounts payable operations that included data entry of invoices, assigning proper account and departmental codes for transactions, analyzing all invoices for accuracy of information, investigating any discrepancies and interacting with vendors and staff for problem resolutions. Coordinated and prepared weekly, monthly and year-end accounts payable reports to ensure accurate, timely financial closings for weekly, monthly and year-end reports. Compiled, prepared and generated all special reports for the Chief Financial Officer (CFO) and the Chief Operational Officer (COO) that were used company wide. Processed and replenished daily petty cash. Completed check run and disbursement of checks on a weekly basis. Managed tax driven responsibilities related to sale, profit and annual 1099 reporting. Performed and conducted internal and external audits. Ensured all vendors, consultants and sub-contractors were paid on-time and as scheduled in each individual agreement. Maintained and administered accounts payable from five off-site offices. Prepared budget narratives and annual budget proposals. Conducted monthly financial meetings in the absence of the CFO, and managed all aspects of vendor management W-9 processes, while maintaining the highest level of professionalism and ensuring strong communication skills

OTHER QUALIFICATIONS AND SKILLS:

Hardware: Windows 2000, Windows XP, Windows Vista, and DELL Computer/Laptop

Software: Microsoft Office 2007 (Word, Power Point, Outlook, Access, Publisher, Excel), Deltek, Peachtree, Oracle, People Soft, and ADP Payroll System

Other machines: 10-key adding machine, Facsimile, Printers, Scanners, Xerox (Various)

Typing Speed: 55 wpm

References Available upon Request

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