Executive Assistant

Job Description

We are looking for an organized and proactive Executive Assistant to join our team in Columbus, Ohio. In this Contract to permanent position, you will play a pivotal role in supporting executive leadership by managing schedules, coordinating travel, and handling expense-related tasks. This opportunity is ideal for someone with a strong background in executive-level administration support and a keen attention to detail.

Responsibilities:

• Manage and maintain CEO calendar, ensuring all appointments and meetings are accurately scheduled.

• Coordinate domestic travel arrangements, including booking flights, accommodations, and transportation.

• Prepare and submit detailed expense reports, ensuring accuracy and compliance with company policies.

• Organize and support executive meetings by preparing agendas and taking minutes when required.

• Assist with expense reconciliation and provide analysis to support financial decision-making.

• Monitor and control expense accounts to ensure adherence to budgetary guidelines.

• Utilize Microsoft Office tools to create and edit documents, presentations, and spreadsheets as needed.

• Act as a liaison between executives and internal or external parties, demonstrating professionalism in communication.

• Handle sensitive and confidential information with discretion.

• Proactively identify ways to improve administrative processes and enhance efficiency.• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.

• Proficiency in calendar management and scheduling for senior executives.

• Demonstrated ability to arrange and coordinate domestic travel plans.

• Strong skills in managing expense reports, including reconciliation and analysis.

• Advanced knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.

• Excellent organizational and time-management abilities.

• Effective communication skills, both written and verbal.

• High level of discretion when handling confidential information.