Assistant Registrar, School of Medicine

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Registrar's Office is a central partner in advancing SFU's academic mission by leading institution-wide services and policies related to admissions, academic scheduling, registration, student records, curriculum management, and graduation. We support students, faculty, and academic units through accurate, consistent, and student-centered academic administration. Our team contributes to SFU's strategic priorities by enabling evidence-informed decision-making, ensuring compliance with institutional and legislative requirements, and fostering seamless academic operations across the university. As we collaborate on the launch of the new School of Medicine, our culture emphasizes partnership, innovation, and continuous improvement—working together to design sustainable processes that enhance the student experience and academic success.

About the Role

The Assistant Registrar, School of Medicine, plays a key role in supporting the academic operations of the School of Medicine (SoM), ensuring alignment with university-wide policies and processes administered by the Registrar's Office. The role acts as the primary liaison with the School for the Registrar's Office, ensuring that university-wide academic policies, administrative workflows, and student service delivery are integrated, efficient, and consistent with institutional and regulatory standards. The Assistant Registrar coordinates institutional processes related to registration, academic scheduling, curriculum management, student records, and graduation between the School of Medicine and the Registrar’s Office. In addition, the Assistant Registrar contributes to policy implementation and operational planning in collaboration with both academic and administrative leaders to support student success and institutional compliance.

The ideal candidate is a collaborative and detail-oriented academic administrator with experience supporting complex professional or graduate programs. They bring a strong understanding of registrarial functions, academic policy, and curriculum management, alongside sound judgment in interpreting regulations within a medical education context. Skilled in process improvement, they can design and refine workflows to support a new and evolving academic unit. They excel at building relationships across departments, communicating clearly with diverse stakeholders, and navigating ambiguity with confidence. With strong analytical abilities and a commitment to student success, they proactively identify risks, ensure data integrity, and uphold institutional and accreditation standards.

Full Job Description

Qualifications

Bachelor’s degree in education, public administration, health administration, or a related field and five years of related experience in post-secondary academic administration or registrar’s office functions or an equivalent combination of education, training and experience.

Proven experience in process improvement and managing complex academic workflows.

Familiarity with academic governance, policy development, and curriculum management systems

Understanding of accreditation standards for medical education programs

Strong organizational, analytical, and project management capabilities

Effective decision-making skills, particularly in high-pressure or ambiguous situations

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

4 weeks’ vacation (prorated for the first year)*

Hybrid-work program for eligible positions

Employer paid defined benefit pension plan

On-campus tuition waiver for employees and their immediate family members*

Off-campus tuition reimbursements and professional development funds*

And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

Occasional travel between campuses is required.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact .