Administrative Professional 2 - Deaf School

Schedule: Full-time

Relieves the Principal and Assistant Principal of routine administrative tasks:

Serves as liaison and relays decisions made by the director to faculty and staff (e.g., policies and procedures, changes in schedules, school activities and programs);

Coordinates the substitute teacher and instructional aide program (e.g., contact teachers for coverage, maintain contact with substitute teachers to ensure availability, track hours worked, maintain sub list);

Serves as Kronos timekeeper (e.g., communicates with teachers, aides, and other employees regarding timecards, works closely with HR staff to resolve payroll issues, collects information and communicates with administrators and employees regarding overtime/comp time/flex scheduling, collects telework logs);

Works on special assignments and projects as directed, including but not limited to pupil and staff data collection, communications, coordination, school initiatives (e.g., open house, teacher conferences, IEP meetings), special school events (e.g., prom, field trips), and material preparation;

Researches and analyzes information for parents (e.g., attendance, school requirements, emergency requests, instructional materials, teacher requests);

Coordinates emergency/disaster drill data and procedures;

Manages Principal and Assistant Principal schedules and meetings;

Participates in meetings with the principals as requested and takes notes for the meetings;

Assists in the interview process [e.g., contacts candidate to schedule interview, prepares documents for interview (e.g., application, resume, interview questions), coordinates logistics of interview, obtain and conduct professional reference checks.];

Maintains and models the highest standards of confidentiality of information.

Manages business functions of the school office:

Maintains student attendance records in accordance with Federal and State Law;

Coordinates scheduling for conferences, meetings, appointments, teleconferencing and travel;

Purchases supplies/equipment and processes bills for payment, serves as a PCard holder, uses OhioBuys and other systems needed for purchases and documentation;

Maintains fiscal and staff records.

Provides front office support and coordinates school activities:

Welcomes visitors, staff and students and offers assistance;

Prepares, edits and drafts general correspondence, reports, documents, forms and other required documentation;

Coordinates sign in records for staff (e.g., daily sign in sheets for the various sections);

Coordinates student transportation for non-residential students and assists with residential transportation as needed;

Disseminates information to parents, staff, faculty and other agencies as directed;

Manages the school’s visual communication system;

Communicates with parents/guardians through all forms (text, VP, ASL, email, and other communication methods).

Performs other duties as assigned:

Participates and documents staff meetings;

Attends workshops and in-services to enhance professional knowledge and interpersonal skills;

Assists with establishing procedures and processes for student records;

Navigates through School Information System to pull records/attendances/reports;

Assists with student supervision for limited periods of time as needed (student seated in office, coverage for meal duty as needed).

18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Must demonstrate Advanced level on the Sign Language Proficiency Interview (SLPI) within one year of hire, Intermediate level minimum for hiring.

Job Skills: Administrative Support/Services, American Sign Language, Clerical & Data Entry, Customer Service, Attention to Detail, Customer Focus, Organizing and Planning, Responsiveness, Teamwork