Personal Assistant

Our client is a villa-development company based in Kerobokan, Bali. They are seeking a highly capable Personal Assistant to support both their family household and multiple businesses. The ideal candidate is exceptionally organised, proactive, and able to manage a wide range of administrative, household, and family-related responsibilities with professionalism and discretion. This role requires someone who thrives in a dynamic environment, communicates clearly, anticipates needs before they arise, and can confidently manage tasks, people, and schedules across both personal and business domains.

Requirements:

Minimum 2 years of experience as a Personal Assistant or in a concierge/organisational role within a hotel or similar business

Strong task management and communication skills

Excellent English (spoken and written) is essential

Extremely proactive mindset with the ability to think ahead and always stay productive

Experience as a Personal Assistant, Executive Assistant, Concierge, Hotel Guest Relations, or similar organisational role

Highly organised, detail-oriented, responsible, and efficient

Ability to manage multiple tasks simultaneously and prioritise effectively

Confidence using organisational apps and digital tools (e.g., Trello, email, calendars)

Comfortable overseeing staff and giving direction when required

Ability to work closely with a family while maintaining a positive, professional attitude

Must love dogs and be comfortable assisting with their care

Discreet, trustworthy, and capable of handling confidential information

Key Responsibilities:

Household Management

Oversee all household staff, including housekeepers, cleaners, chef, driver, and casual workers.

Ensure all staff complete tasks correctly and maintain high standards.

Create and maintain household task lists and schedules.

Organise dry cleaning, home maintenance, repairs, and household errands.

Manage purchasing of household supplies, groceries, online orders, medical supplies, and more.

Assist with the care and coordination of two dogs, including feeding, walking, grooming appointments, and vet visits.

Continuously find ways to improve household organisation, efficiency, and cleanliness.

Family Support & Children's Coordination

Communicate with the children's schools regarding events, timetables, meetings, requirements, and necessary paperwork.

Manage school schedules, extracurricular activities, pickups, drop-offs, and transport coordination with the driver.

Organise family activities, appointments, outings, and travel preparation.

Proactively arrange health-related tasks such as supplements, appointments, routines, and overall family wellbeing.

Business Administration & Executive Support

Manage and organise business meetings, calendars, appointments, and reminders for both principals.

Assist with tasks related to multiple companies and ongoing projects.

Book hotels, restaurants, activities, and business travel arrangements.

Handle online payments, petty cash, and monthly reconciliation of receipts.

Maintain digital organisation through tools such as Trello, email, WhatsApp, calendars, and digital filing systems.

Ensure deadlines are consistently met by remaining proactive, anticipating requirements, and addressing needs before they arise.