Executive Assistant To VP

Job Details

Dusit Thani Guam Resort - Tumon, GU

Full Time

Description

We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to support our Regional Vice President (RVP). This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage a wide range of administrative and executive support tasks with discretion and efficiency. The Executive Assistant will act as a trusted partner to the RVP, ensuring smooth daily operations and supporting strategic initiatives across our properties.

Key Responsibilities

•Provide full administrative support to the Regional Vice President, including managing calendars, appointments, meetings, and travel arrangements.

•Serve as the main point of contact for internal and external communications on behalf of the RVP.

•Prepare confidential correspondence, reports, presentations, and briefing materials.

•Coordinate and organize high-level meetings, conferences, property visits, and site inspections.

•Track deadlines, follow-ups, and deliverables to ensure the RVP’s priorities are met.

•Support regional projects, data collection, and reporting for multi-property initiatives.

•Liaise with department heads, executive teams, and external stakeholders as required.

•Maintain professionalism and confidentiality at all times.

•Assist in ad-hoc duties as assigned to ensure smooth operations of the Executive Office.

Qualifications

Candidate Qualifications

•Proven experience as an Executive Assistant, Administrative Manager, or similar role supporting senior executives.

•Exceptional communication skills, both written and verbal.

•Strong organizational skills with the ability to multitask and prioritize effectively.

•Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

•High level of professionalism, integrity, and discretion when handling confidential information.

•Ability to work independently, anticipate needs, and maintain a calm and polished demeanor under pressure.