GSO, Events and Administrative Intern

The American Friends Service Committee (AFSC) is a Quaker faith-based global organization that promotes lasting peace with justice as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of diverse backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems.

Join Our Team! Make A Difference

POSITION DESCRIPTION

TITLE: GSO, Events and Administrative Intern

JOB CATEGORY: Non-Exempt (Hourly)

STATUS: Part-Time, 5 – 10 hours per week

TYPE OF EMPLOYMENT: Temporary, three to five months

DIRECT SUPERVISOR: Executive Administrator, GSO

REGION/UNIT: US/CENTRAL OFFICE

LOCATION: Philadelphia, PA, USA Hybrid, in person for meetings, events, and as needed.

APPLICATION DEADLINE: Application will be reviewed on a rolling basis.

For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions. Interested candidates should submit their résumé, cover letter, and three brief writing samples, with at least one relating to event management (such as an event invitation or confirmation with logistical details, a request for proposal to a hotel or caterer, a welcome letter to event participants, etc.) to with GSO INTERN in the subject line. Writing samples may be from an event/events the candidate has supported, or composed for a fictional event for this process.

GENERAL SUMMARY OF POSITION

The American Friends Service Committee General Secretary’s Office (GSO) internship offers an opportunity to gain experience in nonprofit governance and event planning and management while supporting AFSC’s work to create social justice and peace. The AFSC is a diverse, faith-based, international non-governmental organization, operating in 17 countries and headquartered in Philadelphia.

The intern will support the team tasked with administration for AFSC’s Board of Directors and other governance bodies and its staff leadership team. Over 3-5 months, the intern will collaborate with AFSC staff and volunteers to update and maintain governance member records, coordinate future event logistics, and participate actively in a support role at the AFSC Corporation’s annual meeting in Philadelphia April 8-12, 2026.

Learning Opportunities:

Gain hands-on experience in meeting and event planning for a highly diverse global nonprofit.

Further enhance and develop technical skills in Microsoft 365 applications.

Build an understanding of global nonprofit governance practices and policies. ESSENTIAL FUNCTIONS / RESPONSIBILITIES AND ACCOUNTABILITIES

Organize contact and related information on governance volunteers in Microsoft Excel and potentially Salesforce, maintaining confidentiality as appropriate.

Enter and organize data using some or all of the following Microsoft 365 applications: Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.

Participate actively in a support role on location in Philadelphia, Pennsylvania, at the Corporation annual meeting Thursday, April 8 through Sunday, April 12, 2026, including greeting, and assisting 80+ guests, staff, and vendors.

Assist in development of an events planning page staff.

Research prospective locations for AFSC’s Board of Directors’ meetings in the US: location, cost, quality, meals and amenities requirements.

Regular attendance and punctuality are required.

Operates safely in all conditions and follows policies and procedures.

Other duties and projects as assigned. SUPERVISORY / MANAGEMENT REQUIREMENTS

NA

MINIMUM EXPERIENCE AND QUALIFICATIONS

Current enrollment in a college, university, high school, or professional training program required.

Work experience in data entry or events planning preferred.

Ability to work evenings and/or weekends and to travel, as

Ability to work effectively independently and within a team environment.

Experience with standard Microsoft Office and related technology.

Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.

Demonstrated ability to work and communicate with diverse staff.

Respect for Quaker values and testimonies. Knowledgeable and supportive of the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.

Respect for and sensitivity to cultural, ethnic, racial, gender and religious diversity and familiarity with non-violent approaches to problem solving.

Ability to organize, plan ahead and prioritize multiple tasks and meet deadlines.

Demonstrated dedication to the principles of fairness, equity and inclusion in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The AFSC offers a competitive Total Rewards package. This position is Non-Exempt Salary Family: Intern. Job Code Intern. Starting hourly rate $20. There are no medical, dental, or life insurance benefits, short-term or long-term insurance benefits with this position. AFSC does participate in unemployment, worker’s compensation, and social security.

The American Friends Service Committee provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. The policy applies to all terms and conditions or employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is not represented.

AFSC maintains a deep commitment to a mandate of care for our staff and communities. The American Friends Service Committee is a smoke-free workplace.

ACKNOWLEDGEMENT

This position is an at-will employment, meaning that the employment relationship can be terminated by either the employer or the employee at any time, for any reason, with or without notice. In addition position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.