Payroll Specialist

Position Type:

Human Resources/Payroll and HRIS Specialist

Date Posted:

11/21/2025

Location:

Administration Office

Closing Date:

12/08/2025

Payroll Specialist

Human Resources Department

40 hours/52week Monday - Friday 8:00 am - 4:30 pm

Starting Wage Range: $1178-$1365/week depending on experience + Benefits

Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.

Under the direction of the Payroll/HRIS Supervisor, the Payroll Specialist serves as a subject matter expert and

directly manages the comprehensive and accurate execution of the district's payroll operations and the Payroll

Clericals. This high-level role involves the meticulous processing of multi-cycle payrolls, detailed financial data

management, complex reconciliations, and the completion of all essential tax filings and liability payments. The

Payroll Specialist is a trusted point of contact for all payroll-related matters, maintains absolute confidentiality,

and ensures strict adherence to all financial regulations. The position demands exceptional precision, strong

independent problem-solving skills, and the ability to thrive under pressure with critical deadlines. This position is

responsible for supervising the Payroll Clericals.

Education/Experience Requirements: Minimum education and experience required to perform

adequately in position could reasonably be attained only by completing the following:

High school diploma or GED.

Degree Required: Associate's Degree

Required Work Experience in Addition to Formal Education/Training:

Minimum three (3) years of progressively responsible experience in payroll processing, financial datamanagement, or a closely related business support role is preferred, OR a combination of education and experience.

Required Supervisory Experience: Minimum of one (1) ear of supervisory experience (or demonstrated leadership experience over technical staff or functions.)

Essential Knowledge. Skills an Abilities Required to Perform the Work:

Knowledge

• Expert knowledge of payroll principles, federal and state wage/hour laws, tax regulations, and accounting

standards.

• In-depth knowledge of union contracts and their direct impact on payroll processing.

• Demonstrated expertise in an enterprise payroll and HRIS system for complex data management, reporting, and

reconciliation.

• Strong understanding of internal controls.

• Manages payroll processes and controls to ensure accurate payroll processing.

Skills

• Exceptional organizational, analytical, and problem-solving skills for high-volume, complex workloads.

• Superior verbal and written communication skills to articulate complex payroll information clearly and effectively

to diverse audiences.

• Proven ability to lead, mentor, and train other staff members.

• Advanced proficiency in data analysis and reconciliation using spreadsheets.

Abilities

• Independently analyze, diagnose, and resolve complex payroll and administrative problems.

• Provide effective leadership and direction to the payroll team, fostering a collaborative and efficient work

environment.

• Maintain the highest level of confidentiality and exercise discretion with sensitive information.

• Proactively identify opportunities to improve and streamline payroll processes.

• Apply common sense understanding to carry out instructions furnished in written or oral form.

• Develop and maintain effective working relationships.

Preferred Education/Experience Requirements:

Bachelor's Degree. Prior experience in Payroll leadership.

Experience in school district setting preferred.

Experience in supervising staff who are members of a Collective Bargaining Agreement. In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:

Medical/Prescription Drug Plan with Health Reimbursement Arrangement

Single Coverage - District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually

Family Coverage - District pays 75% of premium (25% employee contribution) + contributes $5,225 into HRA annually Dental Plan

Single Coverage - District pays 100% of Basic premium (FREE)

Family Coverage - District pays 25% of Premium Life Insurance

District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance Long Term Disability

District-provided at no cost to employee Flexible Spending Accounts

Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts Retirement

The District contributes 7.25% of your total salary in the Public Employees Retirement Association) pension plan.

Employees may also elect to participate in Tax-Shelter Annuity options. Time Off

Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.

Contact Information:

If you have any questions, please contact Human Resources at or email

Attachment(s):

Payroll Specialist.pdf