Traffic Operations Staff Assistant - Ocoee, FL

Market

Transportation

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

As a Traffic Operations Staff Assistant on our team in Ocoee, Florida, you'll perform a wide variety of administrative and staff project support services. We'll lean on you for a variety of important tasks to keep our team humming right along as an integral part of our success together as a team.

Key Responsibilities, But Not Limited To:

• Attend meetings and create meeting minutes

• Track and follow up on action items

• Draft and send emails or memos

• Schedule meetings and manage calendars

• Manage Traffic Operations outlook email groups

• Update Traffic Operations Phone List

• Assist with document formatting (Word - templates)

• Maintain digital filing systems (SharePoint)

• Cleanup SharePoint

• Migrate files from Traffic Operations Server to SharePoint

• Announce New Hires and Promotions to SharePoint

• Update bulletin boards

• Act as Traffic Operations Record Custodian, ass requested.

• Perform Once a year inventory of document retention

• Assist with project tracking and updates (Planner)

• Compile Traffic Operations program documentation (Word - Annual Reports, Monthly Reports, Weekly Reports, etc.)

• Monitor deadlines and deliverables (Follow-up & Reminders)

• Help schedule interviews

• Order office supplies and manage inventory

• Order Jacobs office/breakroom supplies and manage inventory (Ft Pierce, SunTrax, Ocoee - coordinate with Khalea for Pompano)

• Process expense reports and invoices

• Support onboarding/offboarding processes

• Maintain the Jacobs staff PTO schedule

• Notify Management of PTO conflicts.

• Arrange Traffic Operations monthly lunches (coordinate with AECOM)

• Arrange Jacobs special events

• Distribute Jacobs swag/Bingo cards, etc.

• Send Weekly Reminder Emails: Timesheet, Vehicle Inspection, BZO

• Manage Jacobs Pool Vehicle Logs and Maintenance (including vehicle washes)

• Support HR-related communication

Working Conditions:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Join us and we we'll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

#LI-HA1

#OMFS #OurJacobs #BIA

Here's what you'll need

• 3-5 years of professional experience in Administrative and Project Support.

• High School graduate or equivalent GED required. We may accept specialized training or education in lieu of this education requirement.

• Proficiency in Microsoft Office Products.

• Valid Driver's license.

Ideally, You'll Also Have:

• AA Degree

• Experience supporting larger teams within a Consulting firm.

• Excellent communication skills; both written and verbal.

• Team player.

• Excellent organizational skills.

• Self Starter.

• Positive, Can Do Attitude

Posted Salary Range: Minimum

40,800.00

Posted Salary Range: Upper

49,920.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $40,800.00 to $49,920.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on November 14, 2025. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country

Ocoee

Florida

United States

Orlando

Florida

United States