Registrar/Receptionist

Job Duties

The Registrar/Receptionist is responsible for reception and a variety of administrative duties:

Manage the front desk. Greet and provide information to students, members and the general public. Responsible for the telephones, voice mail and email. Announce visitors for appointments. Disseminate keys as required. Receive and distribute packages. Maintain a clean and orderly appearance.

Receive registrations by phone, fax, email, on-line or in person. Promptly record all registrations according to established systems. Monitor and track class sizes according to published minimums and maximums. Maintain enrollment summaries including cancelled, going and full classes. Prepare class lists for each class at the start of a session. Prepare enrollment reports as required.

Perform daily posting and reconciliation of receipts.

Serve as a central resource for information relating to room scheduling, class changes, class cancellations, deadlines and event dates.

Collect and enter all fees including material, model, and production.

Process exhibit and retail sales.

Provide administrative support to staff as needed.

Manage building access and security. Open and close according to policy and procedures.

Receive new and renew existing memberships by phone, email or in person. Promptly record all memberships according to established systems. Send out membership acknowledgment letters weekly.

Maintain and update attendance records at the completion of each session and gallery opening event.

Assist with catalog production.

Maintain and update database records.

Excellent communication and people skills

Detail oriented

Flexible and good under pressure

Excellent computer skills, Raiser's Edge preferred

Work will be performed in an office. Slight physical activity requiring the lifting of objects weighing 20 pounds or more. Able to sit for long periods. 5 days per week. Schedule includes Tuesday and Thursday evenings until 9:30PM (start time is negotiable).

Salary commensurate with experience and aligned with MN Council of Nonprofits Salary Survey.

Minimum Education Required

College Degree

Minimum Experience Required

3 to 5 Years

Shift

Other

Number of Openings

1

Public Transportation Accessible

No

Veterans Encouraged to Apply

Yes

Physical Required

Yes

Drug Test Required

Yes

Compensation

$18.00 - $22.00 / Hourly

Additional Compensation

Bonus possible

Postal Code

55391

Place of Work

On-site

Requisition ID

01

Job Type

Full Time

Job Benefits

Health, Life/ADD and Long-term Disability insurance at no cost! PTO and $1,000 per year tuition benefit.

Application Email