Payroll and Benefits Specialist

Salary : $51,396.80 - $66,123.20 Annually

Location : Jacksonville Beach City Hall, FL

Job Type: Full-Time Regular

Job Number: 00667

Department: Human Resources

Division: Administration

Opening Date: 11/14/2025

CORE PURPOSE AND VALUES

Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our EPIC Team:

Empowerment -Enabling employees to achieve work-life balance & professional growth and success

Pride - A small coastal city dedicated to displaying a big heart through our commitment to the community

Integrity - We hold ourselves, individually and collectively, accountable to our community and our organization

Communication - Open & honest dialogue with our community and throughout our organization

Teamwork- Working together with our community to achieve common organizational goals JOB SUMMARY AND ESSENTIAL FUNCTIONS

This position performs difficult, skilled technical and administrative work processing payroll, coordinating benefit programs, and maintaining payroll systems and employee databases; does related work as required. Work is performed under the general supervision of the Payroll/Benefits Administrator. Supervision may be exercised over administrative personnel.

Essential Functions

Maintains employee-related records and databases. Prepares and analyzes reports that are necessary to carry out the functions of the department and office. Prepares periodic reports for management, as necessary or requested.

Processes personnel actions, verifies accuracy and completeness of forms, and enters information to the personnel database.

Develops, schedules, assigns, monitors, reviews, and evaluates the work of assigned staff.

Participates in the preparation of the departmental Business Plan.

Conducts exit interviews with employees upon separation.

Provides training and administrative support for Human Resources and other departments as needed.

Exercises professional discretion and confidentiality concerning all duties performed.

Performs related tasks as required. Payroll

Performs payroll and benefit processing and maintenance in accordance with appropriate city, state, and federal guidelines and overall organizational goals and objectives.

Maintains the computerized payroll system and coordinates software updates.

Works closely with Finance to assist internal and external auditors during the audit process by providing documents, reports, and other payroll-related reports upon request.

Provides direction and assistance to timekeepers and other users.

Resolves issues related to calculation of pay in accordance with collective bargaining agreements, City policy, and legislative requirements; provides employee support related to taxes, garnishments, imputed income, pension, or benefit deductions, etc.

Prepares and processes bi-weekly and monthly payroll for all employees and retirees.

Recommends and assists in developing and implementing new and/or revised policies and procedures to ensure efficient processing of the City's payroll and ongoing compliance with legislative mandates and statutes.

Develop forms and records for achieving effective internal control of payroll operations. Benefits

Assists with benefits enrollment and benefit administration including health, dental, life, voluntary life, vision, Section 125 flexible benefits, and retirement plans.

Responds to inquiries regarding benefit administration. Ensures that issues are properly investigated and resolved in a timely manner.

Develop forms and records for achieving effective internal control of benefit administration. QUALIFICATIONS AND PHYSICAL DEMANDS

Education and Experience:

A high school diploma or equivalent and three years of experience in human resources with two years as a Payroll and Benefits Technician. College level coursework and/or professional payroll certification are preferred.

Knowledge, Skills and Abilities:

Comprehensive knowledge of payroll and benefits administrative policies and procedures.

Current knowledge of the laws, ordinances, and regulations governing municipal pay and benefit administration.

General knowledge of state regulations regarding public records and the release of employee files.

Knowledge of basic math, including the ability to add, subtract, multiply, divide, and compute percentages.

Thorough knowledge of modern office procedures, practices, and equipment as applied to the maintenance of payroll systems.

Ability to evaluate, recommend, and implement improvements to the payroll system.

Ability to develop a historical perspective of the City's payroll system and of past practice.

Ability to maintain the confidentiality of sensitive materials and communications.

Ability to establish and maintain effective working relationships with City officials, administration, employees, and retirees. Physical Demands

The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Vocal Communication: Required for expressing or exchanging ideas by means of the spoken word.

Hearing: Required to perceive information at normal spoken word levels.

Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

WORK ENVIRONMENT AND OTHER INFORMATION

Work Environment

The worker is not subject to adverse environmental conditions.

Other Information

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.

The City of Jacksonville Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents. We also provide an extensive wellness program that includes activities, lunch and learns, and health fairs.

Click to see more details on benefits.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

Yes

No

02

This positon requires working as member of a team that values empowerment, pride, integrity, communication and teamwork. Are you willing to commit to these values?

Yes

No

03

Candidates selected for this position will be subject to a comprehensive background check, which includes employment verification and a criminal history review.

I have read and understand the above statement.

04

If you are a current employee with the City of Jacksonville Beach, in the event that you qualify for this position, you are required to notify your supervisor of the scheduled interview.

I have read and understand the above statement.

05

For external candidates, the starting salary for this position is between $24.71 and $31.79 per hour, depending on qualifications. For internal candidates, the starting salary will be based on A.04 and A.05 of the City's Personnel Policies and Procedures. Is this acceptable to you?

Yes

No

06

I acknowledge that, as a condition of employment, participation in the organization's pension plan is mandatory. This plan requires a deduction of 7.95% from my gross pay each pay period, which is intended to support long-term financial security. I understand that I may contact the Human Resources department with any questions or for further clarification about the pension plan.

Yes, I acknowledge and agree to the mandatory pension plan and payroll deduction.

No, I do not agree to the mandatory pension plan and payroll deduction.

07

The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional overtime may be required. Is this schedule acceptable to you?

Yes

No

08

This position is not eligible for remote or hybrid work and requires regular, on-site attendance. Do you understand and acknowledge that this position requires working on-site?

Yes, I have read and understand the above statement

09

What is the highest level of education you have completed?

Less than High School

High School or Equivalent

Some College

Associates Degree

Bachelor's Degree

Master's Degree +

10

Have you taken courses in payroll, business, and/or accounting?

Yes

No

11

This position requires strong attention to detail which includes reviewing data for accuracy and ensuring compliance with policies.

I have read and understand the above statement.

12

How many years of professional experience do you have in Human Resources?

Less than one year

One year to less than two years

Two years to less than three years

Three years or more

13

How many years of experience do you have specifically as a Payroll and Benefits Technician (or equivalent role)?

Less than one year

One year to less than two years

Two years to less than 3 years

Three years or more

14

Do you hold a professional payroll certification (e.g., CPP, FPC)?

Yes

No

15

Briefly describe any additional skills, training, or experience you have related to payroll, benefits administration, or human resources. Include systems, certifications, or projects that highlight your expertise.

Required Question