Payments Coordinator

Job Type

Full-time

Description

The position:

Under the supervision of the Accounts Payable Supervisor, the Payments Coordinator will support the Payments Specialists to ensure all outgoing payments are processed accurately and efficiently. You will be responsible for verifying documentation, managing communication with carriers and factoring companies, and ensuring all payment activity is recorded correctly. This role offers a great opportunity to learn and grow within a developing department. Success in this role requires strong attention to detail, exceptional organization, and the ability to problem-solve in a fast-paced environment.

What you'll be doing.

• Enter and verify all NOAs (Notice of Assignments) and LORs (Letters of Release).

• Verify banking information for factoring companies and carriers.

• Resolve carrier statements of accounts and reconcile discrepancies.

• Manage the Accounts Payable email inbox, responding to inquiries regarding payment status, rate verifications, short pays, and general AP-related questions.

• Send out weekly electronic checks for carrier payments.

• Assist with credit card payments for drop trailers, drayage, and fueling vendors.

• Process all carrier invoices and paperwork for payment.

• Prepare daily deposits, including checks, wire payments, cash, and credit card transactions.

• Handle communications with customers and carriers via phone and email.

• Post entries and process transactions into the bank account.

• Approve vendor setups and make corrections as needed.

• Handle current and past due balances.

• Contact carriers to secure required documentation.

• Enter status updates, verify rates, and upload documents into internal systems.

• Work through issues with internal and external customers.

• Recover short pays or disperse overpayments when necessary.

• Assist with additional accounting duties as assigned.

What we're looking for.

• Strong attention to detail, accuracy, and organizational skills.

• Experience with Excel.

• Experience with QuickBooks.

• Knowledge of basic accounting principles.

• Strong analytical and problem-solving abilities.

• Ability to multitask, work under pressure, and meet tight deadlines.

• Ability to work independently and collaboratively within a team.

• Bachelor's degree required.

Requirements

Who we are.

BBI Logistics offers transportation solutions including but not limited to drayage, truckload, intermodal, LTL, expedited, purchase order consolidation, route optimization, cold storage, expedited delivery, and natural disaster response. As a rapidly growing company, BBI is quickly becoming a premier transportation provider nationwide.

What draws people to BBI.

BBI's greatest asset are the employees. The employees make the fast-paced and energetic culture a place people want to be. A place where hard work does not go unnoticed, and your impact is felt at every turn. Take that and couple it with endless earnings and growth opportunity and you have a roadmap for success.

Recent awards we've won include:

Nationally awarded as Selling Power's 50 Best Companies to Sell for in 2022 & 2023, Selling Power's 60 Best Companies to Sell for in 2024

Inc. 5000 Fastest Growing Private Companies in America 2023 & 2024

Great Place to Work Certified

#1 Fastest Growing Privately Held Company in Central Ohio

Largest Central Ohio Privately Held Company

Named a Best Place to Work 2019, 2020, 2022, 2023, 2024

2024 Building Columbus Awards: Best New Office Project

BBI Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.