Finance Officer

Program Summary: Project HOPE is providing humanitarian assistance to the hurricane Melissa affected population in Jamaica.

The current response portfolio focuses on Health, Mental Health, Protection, and WASH programming through Project HOPE programs and local partnerships.

This role is offered as a short-term consultancy position based in Jamaica and is open to local nationals only.

Project HOPE is operating in the Western Parishes, with its main office located in Montego Bay.

The consultant must be able to be based in, or relocate to, one of the following parishes: Westmoreland, St.

James, Trelawny, Hanover, or St.

Elizabeth.

POSITION SUMMARY: Project HOPE is seeking a Finance Officer to join the Jamaica Team.

The primary responsibility of the Finance Officer is to support the Finance Director as s/he ensures the implementation of services in an emergency setting.

The Finance Officer provides day-to-day financial support on one or more programs and/or grants, including the processing of transactions.

S/he adheres to donor regulations and Project HOPE’s policies and procedures while reporting and assisting in financial analysis.

The Finance Officer reports directly to the Finance Director.

PRINCIPAL RESPONSIBILITIES: Accounting and Finance Management: Accounting and Finance support to Programs, Supply Chain, Grant and Contracts.

Assist program staff with day-to-day accounting operations and financial support in accordance with donor and Project HOPE’s internal policies and procedures Ensure required preapprovals are secured in advance of incurring an expense Prepare procurement requests and ensure all approvals are secured and coordinate with supply chain team on the delivery of services and goods Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments Prepare the registration of all transactions in our Accounting System, support in the reconciliations.

Cashier of Petty Cash, registering transactions in Logs and Accounting system, reviewing documentation support if fully in compliance with our requirements.

Maintain accurate financial transactions and program, grant and contract records Assist program staff and finance department in meeting donor and internal reporting requirements Prepare timely and accurate financial reports for submission to donors on or before the deadlines Prepare Cash request projection to HQ/country office.

Ensure timely deductions and remittance of relevant statutory payments.

Work with program and supply chain staff to ensure the coordination of programs is within budgeted targets.

Respond promptly to internal audit queries.

Interface with service providers on service delivery, invoicing and processing of payments To work closely with Project HOPE’s sub-grantee(s) finance staff (s) Other duties as assigned.

MINIMUM QUALIFICATIONS A Degree in Accounting, Banking and Finance or any related course.

A professional certificate is an added advantage.

Experience in an International Non-Government Organization (INGO) setting is required.

Minimum of two (2) years of experience in a non-profit organization; or equivalent experience, training and education.

Experience in the administrative and financial management of overseas programs at the support level.

Experience in working with computerized accounting systems, NetSuite (will be an asset) Comprehensive knowledge and working experience with DoS, World Bank, EU, DFID and other donors.

Strong writing and presentation skills.

Strong negotiation, interpersonal and organization skills.

Ability to read, write, analyze and interpret, technical and non-technical in the English.

Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, donors and other related regional players.

PHYSICAL DEMANDS ANDWORK ENVIRONMENT: Consultants should be able to work in an office setting, communicate effectively, and travel as needed.

Assignments may include field or emergency deployments in austere or hardship environments.

Typical office noise is minimal, and travel may involve air or other modes of transportation.