Maintenance Buyer

Job Profile

The Maintenance Buyer is responsible for the accurate, efficient, and time-sensitive procurement and management of aircraft components and materials in support of the various fleet types operated by Vista America. The Maintenance Buyer ensures that all aircraft components, supplies, and services are sourced in accordance with company policies, regulatory requirements, and established departmental processes. This role plays a key role in maintaining aircraft airworthiness, operational readiness, and overall cost efficiency across the fleet.

Essential Functions

Process and Action Part Requisitions – Processes and fulfills part requisitions submitted by Maintenance Control, Planning, and Site Managers, ensuring proper warranty review, aircraft contract application, and accurate vendor selection. Maintains situational awareness of aircraft maintenance events to support timely and cost-effective procurement. Responsible for identifying, documenting, and processing core returns and warranty transactions as required. Negotiates terms, pricing, and agreements with suppliers to meet VA’s procurement policy. Completes all technical research associated with evaluating parts for purchase. Collaborates with internal maintenance teams for alignment on delivery schedules, addressing parts discrepancies, and purchase order status. Evaluates suppliers based on quality of material, price, and delivery times. Exhibits high-level attention to detail.

Manage and Allocate Inventory – Oversees and optimizes existing inventory by accurately transferring, allocating, and tracking parts and materials for maximum company benefit. Issues and receives purchase and service orders, ensuring proper coordination and documentation. Interfaces effectively with internal departments and external vendors to support maintenance operations and inventory integrity. Must be proficient at reviewing IPC references, SBs, and other technical data when applicable. Performs and supports the timely return of cores due on orders. Collaborates with cores and inventory team for repairs and management of cores.

Review Part Consumption – Monitors and verifies part usage during maintenance events to confirm correct installation, removal, and return of unused parts, cores, and failed components. Ensures accurate documentation and accountability of all materials in accordance with company and regulatory standards.

Competencies

Given the level of the individual contributor position within the company, the expectation is that the individual demonstrates a proficient level of the following aviation-related competencies:

Plan and Organize Work

Demonstrates the ability to plan and execute tasks using structured, systematic processes to meet aviation operational goals. Anticipates required steps for safe and efficient completion of assignments, organizes work according to schedules, and adjusts plans in response to changing flight or maintenance conditions. Has proven negotiation skills and the ability to prioritize competing objectives. Ability to work effectively under pressure without sacrificing quality of work. Has the ability to work independently, as well as part of a team.

Interpersonal Communication

Communicates effectively across all levels of the organization and with vendors. Ensures information is conveyed clearly, accurately, and in compliance with aviation communication protocols to maintain safety and efficiency.

Collaboration

Works cooperatively with team members and cross-functional departments to support safe, on-time, and compliant operations and objectives.

Deliver Consistent Results

Demonstrates reliability and accountability in performing duties that impact flight safety, operational performance, and regulatory compliance. Follows established aviation procedures, meets deadlines, and ensures consistency in task execution to support operational excellence.

Job Knowledge / Technical Knowledge

Maintains a strong understanding of aviation systems, regulations, and procedures relevant to assigned duties. Applies technical and regulatory knowledge effectively in daily operations and pursues ongoing learning to stay current with company standards.

Required Experience, Qualifications, and Education:

High School Diploma

Aviation experience preferred

Proficient in Microsoft Office Suite products

Experienced with utilizing aviation software that includes inventory management, maintenance and repair

Working knowledge of domestic and international shipping, including dangerous goods

Must be a team player with the ability to multi-task and work accurately and efficiently under pressure

Must have aviation experience in either a Part 91, 121,129, 145 or 135 operation.

Benefits:

Medical, Dental, and Vision plans

401(k) plan with generous company match with full and immediate vesting

PTO Accrual – Increased based on years of service

Company Paid Life, Short, and Long Term Disability Insurance

Employee Assistance Programs

Mental Health Wellness Program

Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

Vista America is an operating partner of Vista – the world’s first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Permanent Full-Time