Administrative Assistant

Company Background

Sensience is a leading global manufacturer of highly engineered sensing, control, and sealing components.

We deliver mission-critical protection and valuable data for a wide range of systems, including appliances, heating, air conditioning, refrigeration units, industrial process equipment, motor vehicles, and aerospace. We have over 3,000 employees worldwide across 7 manufacturing facilities dedicated to keeping people and their homes safe.

Sensience brings a track record of over 75 years of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth - working together with our customers as valuable partners, helping to meet their critical objectives. We recently re-established ourselves as an independent company and looking for entrepreneurial-minded candidates to help our company grow.

Position Summary

We are seeking a proactive Administrative Assistant that will be accountable for managing a broad variety of administrative tasks for key members of the Executive Leadership staff. This will include proactive management of an active calendar of appointments and meetings; composing and preparing correspondence and communication; arranging complex and detailed travel plans, itineraries and agendas; compiling documents for meetings; and handling expense reports.

Position Responsibilities

Administrative Support:

Support the executive staff with internal and external commitments related to meetings, appointments, and planning; assist with prioritizing obligations, and flag important and urgent items for attention

Coordinate travel, transportation, and hotel accommodations, as well as manage destination itinerary and process travel expenses

Conduct research on and assemble material required for presentations and reports

Review, route, answer, and monitor follow-up actions on correspondence

Answer and route phone calls, mail, and email messages

Draft memoranda and prepare/distribute announcements to Sensience employees

Communicate with the general staff on behalf of the executive leadership staff and coordinate logistics of high-level meetings, both internally and externally

Communication and Human Resources Support:

Draft and distribute general employee communication on key announcements and events; Maintain organizational charts

Distribute calendar invitations for employee webcasts and distribute call information to remote workers; confirm webcasts connect appropriately at the scheduled time

Meeting and Facility Support:

Organize employee lunches for in-house training and meetings, as requested, and process related expenses to the appropriate cost-center

Ensure any requested events, both on and offsite, are planned and executed on time and on budget

Serve as principal contact and source of information to staff members of Therm-O-Disc and external customers

Support maintenance requests; liaise with 3rd party maintenance providers

Purchase and maintain an inventory of office supplies

Other duties as assigned

Position Requirements

5 to 7 years of experience in an executive administration role

Bachelor's Degree, preferred

Ability to manage calendars and organize meetings across multiple time zones

Ability to create presentations, emails, and agendas based on direction from leadership

Proficient utilization of MS Office, including MS Word, Excel, and PowerPoint

Demonstrated proactive mindset

Ability to work independently and with professional discretion

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly, with excellent attention to detail

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

Sensience is an Equal Opportunity Employer (EOE): race, ethnicity, religion, sex, gender or gender identity, sexual orientation, age, disability, national origin, or any status protected by applicable law.

This is not a position for which sponsorship will be provided. Individuals who need sponsorship for work authorization now or in the future are not eligible for hire.