Marketing and Administrative Coordinator

About O Z Collaborative

O Z Collaborative is a well established West Philadelphia architectural practice focused on delivering thoughtful, well-crafted design solutions across a range of project types. Our 12-person team values collaboration, creativity, and meaningful impact. We maintain a supportive studio environment where people are encouraged to grow, contribute, and bring new ideas to the table.

Role Description

We are seeking a self-driven, detail-oriented, and energetic professional to serve as the Marketing and Administrative Coordinator to join our 12-person creative and mission-driven architectural practice. This position is ideal for a detail-oriented and design-savvy professional who enjoys balancing creative marketing work with coordination that keeps an office running smoothly.

This role focuses on marketing and graphic design tasks, as well as office management and administrative support. The position reports to the Director of Marketing, Office Manager, and the Principals of the firm.

This is an excellent opportunity to grow within a collaborative studio.

Key Responsibilities

Marketing & Graphic Design ( 80%)

Execute marketing initiatives and campaigns under the direction of the Director of Marketing and firm Principals.

Design and produce high-quality proposals, presentations, brochures, project sheets, and digital assets following brand standards

Maintain and refine branded templates and visual identity standards across print and digital media.

Assist with website updates, social media, and e-newsletters distribution.

Organize and maintain marketing assets including photography, project descriptions, resumes, and past submissions

Track RFPs/RFQs and potential project leads from public and private sources and assist in preparing qualification packages.

Prepare award submissions and coordinate firm participation in industry events.

Support the planning of client and business development events.

Assist with business development tasks such as research, partner coordination, and light CRM updates

Office & Administrative Support ( 20%)

Help maintain the day-to-day operations of the office, including supplies, mail, vendors, and event logistics.

Support HR-related tasks such as onboarding, maintaining records, and internal communications.

Assist with light bookkeeping and expense tracking.

Coordinate internal meetings and staff events.

Serve as a friendly, reliable point of contact for visitors, clients, and consultants

Help ensure the office environment is well-organized and reflects OZ Collaborative’s professional, creative and welcoming culture.

Qualifications

2-5 years of professional experience

Strong graphic design skills with a sharp eye for layouts, typography, and visual consistency.

Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Lightroom).

Excellent written, verbal, and visual communication skills.

Proficiency with Microsoft Office

Familiarity with social media platforms, scheduling tools, and basic website CMS updates (Squarespace preferred).

Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks in a deadline-driven environment.

Bachelor’s degree in a relevant field (Marketing, Business Administration, Communications, Graphic Design, or similar) and/or previous experience in an architecture, design, or professional services firm is preferred

Preferred Skills

Experience within an architecture, interior design, engineering, or creative professional services environment

Basic photography/photo editing experience

Experience with CRM or marketing/project database tools

Familiarity with proposal development, RFP/RFQ processes, and qualifications packages

Experience supporting office operations, vendor coordination, or HR/administrative task

Interest in architecture, design, sustainability or the built environment

Growth Potential

There is real room to grow beyond the Marketing and Administrative Coordinator role. As you show initiative, creativity, and ownership, you can advance into positions such as Marketing Coordinator, Graphics Specialist, or Office Manager. We encourage team members to develop their strengths and shape their career paths within the studio.

Salary Range: (commensurate with experience)

Benefits

Paid vacation and paid holidays

Health, dental, and vision insurance

401k with employer contribution

Professional development support

SEPTA commuter benefits

A collaborative, open-studio culture with opportunities for mentorship and skill growth