Legal & Billing Specialist

Job Description

Overview

Now Hiring! Legal & Billing Specialist

Reports to: Chief Operating Officer

Location: Columbus, OH

Pay Rate: $25.50 hourly

Schedule: Full Time, Monday–Friday

Job Summary

The Legal & Billing Specialist serves as a key administrative professional supporting both the operational and financial aspects of the firm. This position combines legal administrative support with billing and client account management responsibilities. The ideal candidate is detail-oriented, professional, and capable of balancing client service, legal coordination, and financial accuracy in a fast-paced law firm environment.

Key Responsibilities

Billing & Financial Administration

Manage the complete billing cycle, including drafting, reviewing, finalizing, and distributing client invoices.

Coordinate pre-bill review with attorneys; process adjustments and ensure billing accuracy.

Record and apply client payments, process credit card and check transactions.

Track and follow up on outstanding balances to maintain healthy accounts receivable.

Generate financial and billing reports for firm leadership as needed.

Respond promptly to client billing inquiries with professionalism and accuracy.

Legal & Administrative Support

Serve as the first point of contact for clients, visitors, and phone inquiries.

Prepare, proofread, and file legal correspondence and case documents.

Manage case files (digital and physical), ensuring accuracy, confidentiality, and compliance with firm policies.

Schedule appointments, hearings, and court deadlines, maintaining attorney calendars.

Coordinate with attorneys, clients, and courts for filings, communications, and case updates.

Assist with onboarding new matters, maintaining SOP documentation, and ensuring proper case closure.

Required Skills & Abilities

Strong understanding of billing and collections processes, ideally in a legal or professional services environment.

Working knowledge of legal terminology, case management, and document handling.

Excellent written and verbal communication skills.

High attention to detail and accuracy in both billing and documentation.

Strong organizational and time management abilities.

Proficiency in Microsoft Office Suite; familiarity with legal billing or case management software preferred.

Ability to handle confidential information with discretion.

Education & Experience

Associate’s degree in Business Administration, Accounting, or Legal Studies preferred.

Minimum of 3 years of combined experience in billing, finance operations, or legal administrative support.

Law firm or professional services experience strongly preferred.

Physical Requirements

Prolonged periods of sitting and computer use.

Must be able to lift up to 15 pounds as needed.

Who Are We:

An Equal Opportunity Employer. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Full-time