Program Coordinator

Location : Westerville, OH

Job Type: Support Staff

Job Number: 00448

Division: Academic Affairs

Department: Student Success & Career Dev

Opening Date: 11/18/2025

DESCRIPTION

Otterbein University is in search of a Program Coordinator. The Program Coordinator supports the planning and execution of major events and ongoing processes with Student Success and Career Development.

This is a part-time, non-exempt position working 25 hours per week, 52 weeks per year.

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

-Work collaboratively with the Associate Director of Experiential Learning and the Executive Director to manage logistics associated with READY Day. Liaison with READY Leadership team, committees and Office of Events and Conferences. Activities could include managing external contracts such as event/space reservations and caterers, coordinating event specific guest responses, and item inventory and ordering.

-Facilitate Immersive Experience Funding process. Schedule committee meetings, prepare student applications for committee review, process payments through approval processes. Communicate frequently with the Associate Director for Experiential Learning, Associate Provost for Teaching and Learning, Philanthropy and Alumni Engagement colleagues and the business office.

-Manage modification request process for students seeking exemption/changes to their degree requirements for Immersive Experiences or READY Day participation. Ongoing review of process for effectiveness and satisfaction with students.

-Assist in other large scale program implementation that could include, but not limited to, career events, Common Book events, New Student Transition Programs, or other Student Success and Career Development events.

-Special Projects as needed to support the mission and operations of Student Success and Career Development. Examples could include new technology roll outs, special event initiatives, process changes.

-Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent and three or more years of related experience required. Bachelor's Degree Preferred.

CORE COMPENTENCIES: Must exercise a high degree of initiative, independent judgment and flexibility. Must be a creative problem solver with a keen eye for ways to improve efficiency. Ability to exercise sound judgment in unusual or new situations in dealing with confidential information. Must possess excellent attention to details and complete tasks effectively and efficiently; must be a team player and interact collegially with co-workers and other constituencies.

LANGUAGE SKILLS: Must demonstrate professional level oral and written communications skills including grammar.

MATHEMATICAL SKILLS: Must be competent in general math.

TECHNICAL SKILLS: Strong computer literacy, especially Microsoft Suite of programs, design programs such as Canva, shared file processes, and database management.

REASONING ABILITY: Ability to synthesize information and communicate across many constituencies, use critical thinking to solve complex issues, be able to work independently and guide decision making processes needed to achieve outcomes.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to communicate, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must occasionally lift and/or carry up to 20 pounds and occasionally push and/or pull up to 20 pounds. This position requires close vision. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an environmentally controlled office setting.

SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include:

Tuition benefit for employee and their dependents

Accrue 4 weeks paid vacation and 10 days paid sick time per year

12 paid holidays plus bonus days

Medical, dental, vision, life insurance for employee, dependents, or domestic partner

Disability

Defined contribution retirement plan

and much more

ABOUT OTTERBEIN UNIVERSITY:

ABOUT OTTERBEIN CAREERS and BENEFITS: