Office assistant

Typical duties and responsibilities for an office assistant include:

Reception Duties: Answering and directing phone calls, greeting visitors, and handling incoming inquiries.

Communication Management: Sorting, distributing, and preparing incoming and outgoing correspondence, including mail, emails, faxes, and packages.

Filing and Record Keeping: Organizing and maintaining physical and digital files, records, and documents to ensure accuracy and accessibility.

Scheduling and Planning: Coordinating and scheduling meetings, appointments, and travel arrangements, as well as managing office calendars.

Supply Management: Monitoring inventory levels of office and pantry supplies, placing orders, and ensuring equipment is functional.

Document Preparation: Assisting with data entry, typing, creating, editing, and proofreading documents, reports, presentations, and spreadsheets.

General Support: Performing various clerical tasks, supporting other staff members with ad-hoc projects, and ensuring common areas are neat and organized.