Executive Assistant

Job Description

We are looking for a skilled Executive Assistant to provide high-level administrative support in a fast-paced, detail-oriented environment. This contract position is based in Columbus, Ohio, and requires a detail-oriented individual with experience managing complex tasks and maintaining confidentiality. The ideal candidate will excel in multitasking, communication, and prioritizing deadlines while supporting executives.

Responsibilities:

• Handle sensitive and confidential information, including corporate credit cards, employee records, and distribution lists, with discretion.

• Coordinate complex calendars and meetings, making decisions independently to ensure optimal scheduling.

• Plan and book intricate travel arrangements, including multi-leg international trips, with accuracy.

• Communicate effectively on behalf of supported executives, ensuring clear and timely responses.

• Maintain logs and tracking systems to monitor administrative tasks and progress.

• Complete job tickets and assess requests to ensure tasks are executed accurately throughout their lifecycle.

• Troubleshoot basic equipment issues and ensure resources are used efficiently.

• Develop and deliver training plans and process maps to enhance administrative operations.

• Mentor entry-level team members, serving as a subject matter expert and resource.

• Conduct quality assurance checks on personal and team outputs to uphold high standards.• Associate degree or higher preferred; equivalent relevant experience may substitute for formal education.

• At least 5 years of experience supporting executive-level staff, ideally in industries such as legal or banking.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.

• Exceptional communication skills, both written and oral, to interact effectively with stakeholders.

• Experience managing calendars, scheduling, and coordinating travel for C-suite executives.

• Familiarity with training processes, quality assurance, and administrative workflows.

• Demonstrated ability to troubleshoot equipment and manage resources efficiently.