Personnel and Logistics Coordinator

Our client is currently recruiting for a Personnel and Logistics Coordinator. Located in Inverurie, Aberdeenshire, the role is on a permanent (staff) basis and will be fully office based.

RESPONSIBILITIES

Reporting to the Operations Manager, responsibilities include but not limited to the following:

Personnel Coordination:

Schedule and co-ordinate personnel for offshore and onshore projects.

Maintain accurate records of certifications, training, and compliance requirements.

Liaise with project responsible persons to ensure resourcing needs are met.

Manage all training requirements as advised by the project responsible person.

Deliver company inductions to new personnel.

Sourcing and vetting of personnel, reporting in to the project responsible person.

Logistics Management:

Organise travel arrangements, accommodation, and transport for personnel.

Coordinate PPE requests and delivery.

Compliance & Documentation:

Prepare and maintain documentation for personnel movements.

Maintain and update offshore personnel documentation.

Ensure compliance with company policies, client standards and regulations.

Keep systems and data bases accurate and up to date.

Responsible for timesheet allocation into BMS.

Manage the onboarding of PAYE and LTD company personnel to include all documentation and rates.

Assisting in formatting of CVs for bid submission / projects.

Communication & Support:

Act as the main point of contact for personnel queries regarding travel and deployment.

Collaborate with internal teams and external vendors.

Provide on-call support for offshore operations.

Provide general administrative support to the operations team.

REQUIREMENTS

Necessary

Proven experience in personnel coordination and logistics (preferably in the offshore Oil & Gas sector).

Proficiency in MS Office.

Qualifications

Business administration qualification (desirable).

Skills

Excellent communication and interpersonal abilities.

Proven administrative and organisational skills.

Confident multitasker with a professional approach and strong attention to detail.

Proven administrative capability in a complex people orientated environment.

Desirable but not essential

Experience of personnel recruitment.

Qualification in HRM.

Awareness of QHSE practices in operational settings.

Working knowledge of SharePoint.