Facilities and Purchasing Coordinator

Job Description

North Central is seeking a highly organized and motivated Facilities & Purchasing Coordinator to join our team. This full-time, on-site position plays a vital role in ensuring our operations run efficiently by assisting with the management of purchasing functions, addressing facility needs, licensing and credentialing, and supporting day-to-day administrative and operational tasks.

The Facilities & Purchasing Coordinator will be responsible for procurement activities, vendor relations, facility operations, licensing and credentialing document distribution, and inventory while providing essential support to organizational functions. This role ensures that supplies, equipment, and facility needs are addressed promptly and efficiently to maintain a safe, functional, and well-supported work environment and in line with company policies and procedures. This position reports directly to the Director of Human Resources and Administrative Services.

Essential Duties & Responsibilities

Purchasing & Procurement

Coordinate and execute purchasing activities for supplies, equipment, and services

Maintain compliant and cost-effective procurement practices

Monitor inventory levels and reorder supplies as needed

Obtain quotes, compare pricing, and negotiate with vendors to ensure the best value

Process purchase orders, track deliveries, and reconcile invoices with Finance

Facilities & Operations

Serve as the primary contact for facility-related needs, maintenance requests, and repairs

Coordinate with contractors, service providers, and property management

Coordinate and participate in routine inspections of facility areas to ensure safety and compliance

Support office relocations, furniture setup, equipment installations, and workspace needs

Assist with security systems, building access, and key distribution

Maintain cleanliness, organization, and readiness of common areas and meeting spaces

Administrative & Organizational Support

Maintain detailed records of purchasing activities, assets, warranties, service agreements, and licensing and credentialing records.

Assist with fleet management, ensuring vehicles are maintained, serviced, and compliant

Support event setup, logistics coordination, and supply ordering

Collaborate with internal departments to identify and resolve operational needs as necessary

Participate in safety committee, planning, emergency preparedness, and safety policy updates

Required Qualifications

Bachelor’s degree (Business Administration, Supply Chain, Facilities Management, or related field preferred)

Valid driver’s license with fewer than four (4) points on driving record

Minimum of two years of experience in purchasing, facilities coordination, office management, or a related field preferred

Strong communication and interpersonal skills

Proficiency with Microsoft Office Suite, emphasis on Excel and Access.

Ability to lift up to 40 pounds and perform light physical tasks related to facility operations

Work Schedule & Compensation

Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m.

On-site position

$25/hour; $52,000 annually.

Work Environment: This role requires on-site presence and regular interaction with staff, vendors, and facility personnel. The position may occasionally require travel between organizational locations and provide hands-on support for equipment, supplies, or facility needs.

Comprehensive Benefits Package:

Fast & Easy Digital Onboarding – Get started quickly

Supportive & Collaborative Team Environment

Advanced Case Manager Training – Expand your skills

Electronic Medical Records (EMR) System – Stay organized & efficient

Medical, Dental & Vision Insurance – Comprehensive coverage for your well-being

Employer-Paid Life Insurance & Disability Coverage – Peace of mind for you and your family

401(k) with Employer Match & Roth Options – Secure your financial future

Generous Paid Time Off – Vacation, sick leave, and personal days

Mileage Reimbursement – Drive worry-free, reimbursement at the Federal rate

Free Parking – No extra commuting costs

Federal Student Loan Forgiveness Program Participation – Save on student debt

Career Growth & Credentialing Supervision – Licensed advancement opportunities

Referral Bonuses – Get rewarded for bringing great people to the team

Accredited by CARF International – Work with an award-winning organization

50+ Years of Service in Franklin County – Join a trusted non-profit

Background and reference checks will be conducted. Individuals are not considered applicants until they have completed an application and completed an on-site interview. Completing the application does not guarantee employment. In accordance with North Central's Drug-Free Workplace Policy, pre-employment drug testing will be administered. EOE/AA

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