High School Front Office Associate

Front Office Associate

Front Office Associates at The Charles School play a critical role in achieving our mission to provide a rigorous and engaging education while developing a strong sense of character and community among a diverse group of learners. They are the first people that students and families see upon entering the school and are key to creating a positive, welcoming atmosphere. They are critical team members who ensure that daily operations run smoothly and the basic needs of students are met so they are ready to learn.

We are looking for team members who...

Love working with kids and adults

Believe in the potential of every learner

Have exceptional project management and organizational skills, and attention to detail

Are effective communicators

Take initiative with an orientation to learning and problem solving

Have outstanding judgment, discretion, and ethical standards

Are enthusiastic about working with diverse communities and stakeholders

Daily Responsibilities

Visitors & Student Sign In And Sign Out

Create a warm and welcoming atmosphere for visitors and students as they arrive and leave the building

When visitors arrive, be sure that they come to the office and sign in.

Give the visitor a sticker to show that they have checked in at the office.

If they are picking up a student, check that they are on the approved list for pick up.

When students arrive late, sign them in and give them a pass. Add them to the daily attendance spreadsheet.

When students leave early, sign them out. Add them to the daily attendance spreadsheet.

Supply, Paper, And Office Organization

Walk through the building in the morning, check copiers, toner, see if wireless is working etc. Is the building ready for the day? Make sure that backup ink, toner, and staples are always on hand in the event a printer/copier runs out.

Change ink/toner/staples when needed.

Take note of the level of common supplies and order proactively (white and colored paper, pencils, post-its, whiteboard markers, chart paper, etc).

When orders arrive, break down the boxes and deliver supplies to teachers as needed. For general supplies, place them in the appropriate locations in the supply closet. When paper arrives, stack it in the hallway near the copy machine. Unbox at least 20 reams of paper to have out of the boxes for easy access.