Accounting Clerk

Job Description

JOB SUMMARY

This position is responsible for supporting accounting operations by establishing and maintaining practices and procedures to ensure quality clerical work.

ESSENTIAL JOB FUNCTIONS

Reviews invoices against purchase orders and request revised PO's if necessary; creates check requests for utility invoices.

Gives matched invoices to department heads for approval and enters all approved invoices into SAP.

Completes weekly check run and online payments to vendors; uploads positive pay files to bank.

Reviews monthly charges on district credit cards and fuel cards. Collects purchase orders for each expense and enters into SAP as needed.

Sends signed checks through mail and files related paperwork.

Counts down/balances the cash drawer and prepares bank deposit; takes the deposit to bank daily.

Scans all invoices into SAP.

Maintains filing system; prepares new files for current year after audits.

Reconciles the general ledger to the bank balance daily, ensuring accuracy, completeness, and timely identification of discrepancies.

Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:

High School Diploma or equivalent (GED) and two (2) years of related experience; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills, and abilities.

Special Qualifications:

Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated; typically, Class “E”.

Knowledge, Skills and Abilities:

Knowledge of basic accounting and bookkeeping procedures.

Skilled in business communications that include listening, exchanging ideas, giving, and receiving feedback, proper grammar usage, spelling, sentence construction, preparation of routine reports, forms and routine correspondence.

Ability to communicate effectively both orally and in writing as well as operating a personal computer.

Ability to operate a desktop computer and routine software programs.

Ability to maintain clerical and accounting records and to prepare reports from such records.

Ability to exercise good judgment and courtesy when acting as a representative of the district.

Ability to be bondable if required.

Ability to establish and maintain effective working relationships within the office and the public.

PHYSICAL DEMANDS

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Visual acuity is required for reviewing, checking, preparing, and maintaining computer and manual files, as is manual dexterity to operate computers and other office equipment. Incumbent is required to have sufficient hearing ability to perceive information accurately at normal spoken word levels. Manual dexterity to operate computers and other office equipment is required.

WORK ENVIRONMENT

Work is performed in an office environment.

Full-time