Front Desk Administrator

Located in the heart of Central Ohio, Illuminate USA is transforming solar panel manufacturing from our cutting-edge facility in Pataskala. As a new standalone joint venture established by two global leaders in renewable energy, we've rapidly grown to over 1,500 associates and are now fully operational in our 1.1 million-square-foot factory. Our vision is to establish one of the largest solar panel manufacturing operations in the Western Hemisphere.

This is an exciting time to join Illuminate USA as we continue to grow and innovate. We're not just building solar panels-we're building a team of dedicated, passionate associates eager to make a real impact. If you're looking to be part of a collaborative, people-focused, and forward-thinking workplace, we want to hear from you!

We offer competitive pay, comprehensive benefits, and continuous opportunities for career growth. Come join us on this journey to create a brighter, more sustainable future in the Columbus area.

Job Summary:

The Front Desk Administrator serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. This role supports daily office operations, assists with administrative tasks, and contributes to the smooth execution of company events and hospitality services.

Responsibilities:

Reception & Communication:

Greeting and assisting visitors in a courteous and professional manner.

Working with Security to have guests sign in and receive visitor badges

Providing PPE for tours

Forward messages from voicemail system.

Maintain a tidy, organized and inviting front desk area. Mail & Office Services:

Receive, sort, and distribute incoming mail and packages.

Manage outgoing mail and coordinate courier services.

Oversee the coffee machine account and ensure breakroom supplies are stocked and maintained. Administrative Support:

Assist the Executive Assistant & Office Manager with scheduling, document preparation, and other administrative tasks.

Help coordinate catering and logistics for meetings and company events.

Support internal communications and event planning efforts. General Office Duties:

Monitor and replenish office supplies as needed. Previous work with Coupa is helpful but not necessary.

Reconcile expenses in Concur, experience helpful but not necessary

Maintain office common areas and ensure they are clean and functional.

Assist with onboarding new employees by preparing welcome materials and coordinating initial setup. Qualifications:

Minimum 1-2 years' experience in a front desk, administrative, or customer service role preferred.

Excellent verbal and written communication skills.

Strong organizational skills with attention to detail.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Ability to multitask and prioritize in a fast-paced environment.

Friendly, professional demeanor with a customer-first attitude.

Working in manufacturing environment previously is a plus

At Illuminate USA, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity for all, ensuring that all qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Your unique background and experiences are valued here, as we believe they strengthen our team and drive our mission forward.

Illuminate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.