Executive Assistant - Ohio Commission for the U.S. Semiquincentennial

Job Description

Position: Executive Assistant, Ohio Commission for the U.S. Semiquincentennial

Location: Huntington Center (Columbus, OH)

Status: Full time, temporary (expected duration: through June 2027)

Salary: $48,000 - 60,000 per year

Benefits: Full Benefits including medical, dental, vision insurance, paid time off and holiday, public retirement pension

Special Notes: Employees of the Ohio Commission for the U.S. Semiquincentennial are considered employees of Ohio History Connection. Positions with the Commission are temporary through December 2026 when the commission will complete its main operations.

About the Commission:

The Ohio Commission for the U.S. Semiquincentennial (also referred to as America 250-Ohio) was formed through the Ohio Revised Code: Section 149.309 and announced on March 1, 2022 on Ohio's Statehood Day by Governor Mike DeWine. The (29) member commission is charged with preparing the state to participate in the United States of America's 250th anniversary which culminates on July 4, 2026.

For more information, click on: Get to Know America 250-Ohio

During this multi-year commemoration, Ohioans from our local communities in all 88 counties, will be the spotlight of the impact that has/is/will be made on our nation's story. From the many "Firsts" that came from Ohio, (i.e. Aviation, Universities/Colleges, National Organizations), to the sacred stories of our residents, and the unique areas of the state that continues to evolve, the rich content of our state will be an opportunity for all people to connect and see themselves in Ohio's story...as well as the story of our nation.

Position Summary:

The Executive Assistant role is a unique opportunity to support and directly contribute to the commission's successful implementation of Ohio's plans to commemorate the U.S.'s 250th Anniversary in 2026. This person will spend half their time working closely with the Executive Director to manager their statewide schedule; prepare for upcoming meetings and presentations and process the highlights and action items from stakeholder meetings. The other part of the position will focus on a variety of tasks working the the Commissioners, staff and others from around the state as each of our 88 counties begin preparing for their local plans for the US's 250th.

Essential Functions:

Manages typical office operations including clerical duties, database management, meeting preparation, recordkeeping and processing of financial transactions/purchases, mail processing and distribution, etc.

Maintains orderly and functioning office, including implementation of standard procedures and processes

Orders and maintains adequate office equipment and supplies. Assists with ordering marketing materials and ensures timely delivery from vendors

Addresses inquiries and responds to communication from internal and external stakeholders; creates general correspondence and memos as necessary or required for commission and Executive Director

Establishes and maintains archival system for storing both hard copy and electronic document for the commission following processes established by Ohio History Connection

Assists with the administration of commission finances including creation and coordination of check requests, processing and submitting invoice vouchers for approval and payment, processing travel reimbursements, reconciling monthly credit card statements and submitting receipts, and other financial and accounting responsibilities per Ohio History Connection policy and procedures

Maintains and manages Executive Director's calendar

Generates reports, charts, graphics, tables, etc. as requested

Schedules and organizes events and activities including staff meetings, travel, registration for events, and other commission activities

Coordinates logistics for meetings, collaborates on development and distribution of agendas and relevant materials; serves as liaison between staff, meeting attendees, etc. during events.

Works on both recurring and non-recurring projects as assigned in a variety of disciplines

Other duties as assigned

Required Education & Experience:

5 - 7 years of relevant project management and administrative experience - or - equivalent combination of relevant training and experience is required

Desired Skills & Experience

High level of proficiency in full Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Teams

Basic proofreading and editing skills

Required Competencies

Consistently maintains awareness of factors that may cause shift to priorities or require adjustment to processes

Engages colleagues in shared projects

Respects individual voices and perspectives

Takes ownership of collaborative processes

Self-directed and flexible

Resourceful, strategic problem-solving ability

Sound judgement and the ability to make reasonable decisions in the absence of direction

Effective organizational skills

Incredible attention to details important to relationships and strategy

Discrete and prudent in discerning confidentiality.

To apply:

Submit resume and cover letter through the Ohio History Connection at For questions or accommodations requests, please email or call .

Ohio History Connection is an equal opportunity employer.

All prospective employees are required to undergo a fingerprint background check processed by the Ohio Bureau of Criminal Investigation & Identification (BCI) in accordance with the Volunteer Children's Act. Additionally, prospective employees will also submit to a drug test. Both will occur after the offer of employment is accepted. The results of the background check and drug test are not immediate disqualifiers to employment and are reviewed in accordance with Ohio History Connection policies and procedures. Inquiries must be directed to the Human Resources Director at or via email at .

Job Posted by ApplicantPro

Full-time