Administrative Assistant

Administrative Assistant

We are looking for a skilled Administrative Assistant to join a dynamic commercial property management company in Columbus, Ohio. In this contract to permanent role, you will play a critical part in ensuring smooth day-to-day operations by managing lease documentation, coordinating with tenants, and maintaining organized systems. This position offers the opportunity to grow within the organization while contributing to the management of commercial properties.

Responsibilities:

Communicate effectively with tenants, addressing inquiries and resolving issues promptly.

Prepare and distribute lease documents for signature, ensuring accuracy and timely processing.

Maintain organized records of all lease agreements and related documentation.

Monitor deadlines and proactively remind relevant parties of upcoming tasks or obligations.

Draft and send standardized lease letters to tenants and other stakeholders.

Utilize tools such as Smartsheet, DropBox, and Microsoft Office to manage administrative tasks efficiently.

Coordinate office operations, including filing, scheduling, and document management.

Ensure proper follow-up with tenants and stakeholders to maintain compliance with lease terms.

Collaborate with internal teams to support property management functions.

Provide general office support to ensure smooth daily operations.

Requirements:

At least 3 years of experience in administrative roles, preferably in commercial property management.

Proficiency in Microsoft Office Suite, including Word and Excel.

Familiarity with Smartsheet and DropBox for document management and task tracking.

Strong organizational skills with the ability to manage multiple deadlines.

Excellent communication and interpersonal skills.

Knowledge of lease administration and property management processes.

Attention to detail and ability to maintain accurate records.

Ability to work independently and as part of a team.