Administrative Support Specialist
Description:
About the Role
As a key member of our team, you will be responsible for managing front desk operations and providing exceptional support to our staff.
Greet clients and visitors professionally and provide top-notch service.
Answer and direct phone calls efficiently and effectively.
Sort, process, and distribute mail and courier in a timely manner.
Key Responsibilities:
Support administrative staff with tasks and projects as needed.
Run errands and complete other tasks to ensure seamless office operations.
Ensure tidiness and stock levels in common areas are maintained at all times.
Manage incoming and outgoing courier deliveries to meet deadlines.
Maintain petty cash and reconcile transactions on a regular basis.
Filing and scanning documents in an organized and secure manner.
Printing and binding documents and drawings as needed.
Preparing correspondence and contract documents with accuracy and attention to detail.
Requirements:
1 year relevant experience in a similar role.
Positive attitude and enthusiasm for providing excellent customer service.
Professional telephone manner and ability to communicate effectively with diverse groups.
Experience with multi-line switchboard systems.
Proficiency in Microsoft Office and Adobe Acrobat software.
Excellent communication and organizational skills.