Accounts Collections/Accounts Payable Specialist

The Accounts Receivable Collections/Accounts Payable Specialist is responsible for processing the full cycle of vendor payments and customer collections for a $100MM company, ensuring accuracy, timeliness, and compliance with company policies. This role oversees invoice processing, payment runs, cash application, and reconciliation of accounts, while proactively following up on past-due receivables to maintain healthy cash flow. The ideal candidate has solid AR and AP experience in a mid-sized large company environment ($100M+ revenue) with an emphasis on customer collections, strong attention to detail, and a commitment to process accuracy and efficiency. This position is responsible for AR and AP processing for multiple entities.

Essential Job Functions

Monitor accounts receivable aging reports to identify delinquent accounts and prioritize collection efforts.

Contact customers via phone, email, or written correspondence to resolve past-due balances and secure timely payment.

Investigate and reconcile payment discrepancies, short pays, and disputed invoices in coordination with sales, operations, and accounting teams.

Maintain accurate documentation of collection activities, communications, and payment commitments in the accounting system.

Assist in developing and improving collection procedures to enhance cash flow and reduce days sales outstanding (DSO).

Process vendor invoices, ensuring proper coding, approvals, and accuracy with purchase orders and receipts. Use workflow in accounting system to ensure invoices are approved by the appropriate party.

Keep track of vendor payments using accounting system and spreadsheet schedules for utilities and other recurring vendors.

Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Reconcile credit card accounts and allocate charges to different companies.

Process employee expenses within the company credit card portal.

Obtain information from other departments to ensure records are accurate and complete and that accounts payable ledgers and journals are up to date.

Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payables' data.

Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted. In addition, reconcile monthly vendor statements.

Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.

Assist with month-end and year-end closing activities by preparing reconciliations and reports for management.

Maintain and update customer/vendor files, including name or address changes, mergers, or mailing attentions.

Generate financial statements and reports detailing the current status of accounts payable status including aging reports.

Assist the accounts receivable department with cash application, customer refunds and other duties as needed. What We Are Looking For

3-5 years of collections/accounts payable experience

High school diploma, GED, or equivalent required

Experience processing collections for multiple companies

Experience with operating spreadsheets

Ability to meticulously calculate, post and manage accounting figures in a timely manner

Experience with accounting software and online platforms

Exceptional communication skills is a must

Understanding of basic principles of finance, accounting, and bookkeeping

Superb time management skills and detail orientation

Great interpersonal and communication skills

Ability to maintain confidentiality of company, customer, and vendor information

Strong mathematical skills

Proficiency in Microsoft products a must