Financial Associate

Schedule: Full-time

Job Duties:

Requires some knowledge of accounting systems and procedures to serve as payroll officer for institution

Verifies accuracy of information in Time Editor within Kronos (e.g., corrects missed punch adjustments)

Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g. applies correct pay rules, holiday group codes, union codes)

Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leave, overtime, schedule changes)

Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed)

Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines)

Calculate and/or post time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments)

Enters deductions and withholdings

Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and pay-roll deductions (e.g., credit union, uniform allowance, union dues)

Processes taxes, federal, state, local and school district

Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours)

Run and reviews Kronos reports (e.g., missed punches, ID no match, sick and overtime in the same week, sick and holiday same week, absentee report)

Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms)

Responds to and research if needed employee questions regarding payroll matters

Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll

Alerts supervisor to problem situations

Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues

Organizes and distributes written communication (e.g. conversion forms, confidential mailing, warrants, garnishments and child support orders, check enclosures) as required

Processes requests for manual paychecks

Research OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contact supervisors and employees to discuss correct discrepancies

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance