Part-time Events Coordinator

The Events Coordinator advances the mission of Central Ohio Youth for Christ (COYFC), including its affiliates and subsidiaries, by executing high-quality events and marketing efforts that support organizational financial goals and help engage new individuals with the ministry. This role ensures events are organized, impactful, mission-aligned, and provide an excellent guest experience.

KEY OBJECTIVES

Coordinate all core COYFC events (See the Story, Be the Story, Over the Edge, Youth Guidance Golf Marathon, Partner Gatherings, COYFC Christmas Party).

Maintain and support event systems, schedules, logistics, materials, and communications.

Support donor and volunteer engagement through timely communication and follow-up.

Ensure excellent guest experience and faithful representation of COYFC’s mission.

RESPONSIBILITIES

Event Planning & Coordination

Plan and manage logistics, timelines, run-of-show, and project plans for all major events.

Communicate with venues, vendors, ministry partners, and volunteers to ensure smooth coordination.

Assemble event materials including gifts, supplies, signage, and displays.

Assist with event budget tracking, vendor quotes, and invoicing.

Participant & Volunteer Communication

Assist in recruiting and communicating with Table Captains, rappellers, golfers, and other event partners.

Schedule, send, and track event invitations and follow-up communications.

Manage RSVP lists and prepare attendee materials.

Event Marketing & Creative Material Support

Assist with creation of event invitations, signage, email templates, and print pieces.

Collaborate with marketing staff and COYFC ministries to gather student stories and testimonies for event use.

Event Execution

Provide on-site event support, including set-up, guest experience management, volunteer coordination, registration, and tear-down.

Serve as primary day-of-event point of contact for staff, volunteers, and partners.

SPIRITUAL RESPONSIBILITIES

Because COYFC and its subsidiaries are part of a unified faith-based organization with a shared mission and theological beliefs, all employees are expected to:

Articulate and uphold COYFC’s religious beliefs and practices—both within and outside the workplace—as outlined in the organization’s Statement of Faith and Mission.

Be ready and willing to lead or participate in distinctly Christian activities such as prayer, devotional reflections, or worship gatherings.

Pray for and share spiritual content with existing and prospective donors as opportunities arise.