Senior Production Coordinator

Job Posting Title:Senior Production Coordinator

Req ID:10134773

Job Description:

Job Description

Position Summary

Primary emphasis is on scheduling, communication and coordination for a specific group (discipline) of artists (or multiple groups) on any given project. Reports to Project (“Show”) Producer and Production Manager, while also working with other Coordinators on the project in keeping the show operating in an organized and efficient manner. Coordinators are significant points of information on the show and need to be able to balance multiple needs, projects, and tasks at one time. Senior Coordinators are also responsible for working with and delegating to the project Production Assistants. Each Coordinator works closely with their specific group of artists’ Supervisor or Lead in crewing, scheduling, and managing that group’s body of work, and the Senior Coordinator must be able to coordinate the work of the large, complex departments, with a degree of autonomy.

What You’ll Do

Demonstrated proficiency in all aspects of Coordinator role, with the ability to work independently, without the daily oversight of higher-level production

Manage the work of 3rd party vendors, including updating Shotgrid tasks, ensuring all work is reviewed and feedback is given in a timely manner, and helping provide Vendor Quotes alongside the Production Manager

Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline’s body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs

Establish a process for communicating discipline targets, assignments, and priorities to your discipline crew, as well as the overall show crew. This should be daily and/or weekly

Schedule, track, and manage assigned work within the ILM Internal Tracking Tool

Ensure work is on schedule for each department and is meeting internal and external (client) deadlines. Check in with artists on a regular basis regarding workload, targets, needs, etc

Set up turnovers with a disciplined crew. Communicate turnover information to all artists assigned to assets or shot

Track client needs, reviews and deliveries to make sure your discipline hits their targets

Keep a weekly synopsis of discipline accomplishments and next steps

If coordinating work from an external company, establish a process for working with them that fits with your production team, supervisors, and leads

Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.

Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner

Supervise and delegate to, and sometimes train assigned Production Assistant(s)

Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into the Internal Tracking System/communicate to all so as to provide updates to all others impacted.

Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings

Conference room, Viewstation and basic technical setup and troubleshooting (running generic scripts to resolve issues)

Prioritization and escalation of technical support issues

Ability to learn basic commands required to assist artists in file organization, submitting shots and QC-ing movies

Perform special projects as needed

What We’re Looking For

Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required

Minimum of 4 years in the VFX Production environment

Proven work experience in production to include strong working knowledge of post production techniques and terminology.

Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines

Attention to detail, follow through and strong communication skills

Proficiency in Macs/PCs including Microsoft Word and Excel. Understanding of Linux required

Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines

Ability to work on a computer/keyboard for long periods of time

Role may require weekend work depending on show schedules. Ability to work overtime as needed.

JoinILM

Job Posting Segment:ILM Mumbai

Job Posting Primary Business:ILM Mumbai

Primary Job Posting Category:Production Management (Animation & Visual Effects) - Studios

Employment Type:Full time

Primary City, State, Region, Postal Code:Mumbai, India

Alternate City, State, Region, Postal Code:

Date Posted:2025-10-17

10134773