Registrar Assistant for Collections

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Hourly Range 31.05 Overview Founded in 1832, the Yale University Art Gallery is the oldest college art museum in America.

It serves Yale University, the wider community, and the public as a center of teaching, learning, and scholarship.

The Registrar's Office supports the Gallery's active exhibitions, outgoing loans, acquisitions, and permanent collection activities, and seeks a full-time Registrar Assistant to coordinate the Gallery's acquisitions and long-term loans, and maintain permanent collection records.

Reporting to the Head Registrar, and working with Curatorial, Collections, Conservation, and Business Office departments, donors, dealers, fine art shipping companies, and customs brokers, the Registrar Assistant will: Arrange packing, shipping, customs brokerage, and insurance for domestic and international shipments; process and maintain accurate documentation; execute accessioning and deaccessioning; prepare reports; reconcile records; assist with data management in the collections database The Museum System (TMS); authorize and oversee the execution of credit line changes, renew long-term and outgoing extended loans; pursue resolutions to abandoned property; and other duties as assigned.

Travel may be assigned.

Required Skills and Abilities 1.

Two years of work experience in a museum registrar or collections management office or in the same job family.

2.

Two years of experience arranging domestic and international shipping.

3.

Knowledge of museum registration best practices, fine arts insurance, accessioning and deaccessioning, and laws and regulations pertaining to shipping, customs, and endangered species.

4.

Experience with collection management systems.

5.

Object handling skills.

6.

Attention to detail, ability to work in a fast-paced environment and manage multiple projects with varying complexities and deadlines.

7.

Flexibility to work in various greater New Haven locations.

Preferred Education and Skills M.A.

in art history, history, anthropology, or museum studies or a related field.

TMS experience.

Principal Responsibilities 1.

Develops and modifies operational systems, educational programs and related teaching aids.

2.

Serves as a principal source of information to the public, visiting scholars and students.

3.

Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries.

4.

Prepares and monitors budgets, grants and financial material related to particular collection and exhibits.

Maintains the order of and ensures the special care, security and proper user handling of collection or educational programs.

5.

Identifies and implements conservation programs for collections.

Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques.

Catalogues and makes specialized identifications of new acquisitions.

6.

Selects art/specimens for display.

Prepares collection for exhibition.

May assist with installing and dissembling exhibits.

Conducts research related to the collections and exhibits.

7.

Coordinates and assigns teaching schedules.

Composes correspondence related to the collections and exhibits.

8.

Oversees and instructs other support staff.

9.

May collect specimens for use in exhibits.

10.

Performs clerical functions incidental to museum activities.

Required Education and Experience Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Job Posting Date 11/05/2025 Job Category Technician Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Time Type Full time Duration Type Staff Work Model On-site Location 1111 Chapel Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check.

For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements Certain positions have associated health requirements based on specific job responsibilities.

These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position.

Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives.

In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.