Administrative Manager

Mark-L, Inc. Construction – Gahanna, OH

$60,000/year – Full-time, In-Office

About Mark-L Construction

For over 44 years, Mark-L Construction has been a leading general contractor in central Ohio and surrounding states, known for excellence, integrity, and delivering results on time and on budget. Specializing in commercial construction and fast-track project delivery, we’ve completed thousands of high-quality projects including restaurants, banks, retail/service centers, and automotive dealerships. We are proud to offer our team a stable work environment and long-term career opportunities.

Position Overview

We are seeking a professional and highly organized Administrative Manager to oversee the daily administrative operations of our construction office. The ideal candidate will be detail-oriented, adaptable, and capable of managing a variety of responsibilities while supporting both field and office staff. This is a full-time, in-office position with standard hours of Monday through Friday, 8:00 a.m.–5:00 p.m.

Key Responsibilities

Manage and organize day-to-day office operations to ensure efficiency.

Oversee communications, scheduling, and internal correspondence.

Create and maintain accurate company records and job files, ensuring all project documentation is current.

Maintain and organize lien waivers, green sheets, and summary records.

Scan, file, and track material invoices, keeping summaries accurate and up to date.

Monitor insurance certificates (COI) and Bureau of Workers’ Compensation (BWC) documentation for expiration; request updated certificates and coordinate updates in Foundation.

Sort, distribute, and manage incoming and outgoing mail.

Create job files when new projects begin and close out job folders upon completion.

Track subcontractor contracts to ensure timely signatures and returns.

Support project teams with documentation, bids, contracts, and reports.

Assist with bid preparation as needed, including making calls and gathering documentation.

Process invoices, lien waivers, and other financial paperwork in coordination with accounting.

Assist with compliance documents, notice filings, and certificate management.

Coordinate with subcontractors, suppliers, and clients as needed.

Supervise administrative workflows and identify opportunities for process improvement.

Qualifications

Proven experience in office management, administration, or a related role.

Strong computer skills (Microsoft Word, Excel, Outlook).

Knowledge of office equipment and administrative best practices.

Excellent organizational, communication, and time management skills.

Problem-solving ability and attention to detail.

Experience in construction or accounting support preferred.

Compensation & Benefits

Salary: $60,000 annually and up based on experience

Health, dental, vision, and life insurance

Retirement plan

Paid time off

Year-round, full-time employment

Why Join Mark-L Construction?

At Mark-L, you’ll be part of a respected and established construction company with over four decades of success in the region. We value professionalism, teamwork, and growth — offering you the stability of a long-standing firm and the opportunity to contribute to exciting projects across Ohio and beyond.