Substitute Secretary for Greater Cincinnati School Districts

Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

5/29/2025

Location:

Hamilton County ESC

Date Available:

08/01/2025

Closing Date:

06/01/2026

District:

The Center for Collaborative Solutions

Substitute Secretary

For Public School Districts in Hamilton and Clermont Counties

Serviced by Comprehensive Substitute Solutions

'Sub Solutions' employs substitute secretaries for work in the public school districts listed below. To be considered for substitute secretary positions in one or more of these districts, please apply for this position. All of these districts use the Frontline Absence Management (formerly Aesop) software.

Batavia

Bethel-Tate

Finneytown

Lockland

Madeira

Mariemont

Milford

Mt. Healthy

Northwest

Princeton

Southwest

Winton Woods

Wyoming

Substitute Secretary

Summary: To manage the flow of office tasks to ensure their timely completion and to assist the administrative and teaching staff in the operation of an efficient and professional office and school.

Qualifications: High school diploma or GED; minimum of three years related experience and/or training (formal business or secretarial training preferred); or equivalent combination of education and experience.

To perform this job successfully, an individual must be able to perform all aspects of the position as described below satisfactorily. The information listed below is representative of the characteristics of the position and the knowledge, skills, abilities required. This is not an exhaustive list of all duties which may be required in any given assignment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

Greet students, staff, and parent visitors courteously and professionally.

Assist with the attendance process.

Maintain all office files in an orderly fashion.

Receive telephone and fax messages for staff and deliver them consistently.

Handle incoming and outgoing mail.

Operate computers and all office machines as needed.

Maintain confidentiality in sensitive matters.

Assist in issuing communications and forms for students.

Supervise the general demeanor of students who are present in the office and direct students who are ill to the appropriate school personnel.

Other Duties and Responsibilities:

Type letters, memos, reports, programs, and evaluations, for the principal/administrator as directed.

Maintain accounts, process purchase orders, and follow through on receiving and distributing supplies.

Process all student directory, grade information, enrollment/withdrawals, and demographic information.

Perform other duties or assignments as directed by the immediate supervisor or building administration.

Evaluation: Building administrator(s) will evaluate performance on the ability and effectiveness in carrying out the above-listed responsibilities.

Attachment(s):

Substitute Secretary job description.pdf