Office Assistant

Job Description

Position Description: Administrative AssistantJob DescriptionWe are a growing, fast-paced property management office seeking an office assistant at one of our properties. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.

Responsibilities:Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute emails, correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment

Knowledge of office management systems and procedures

Working knowledge of office equipment

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task\tThe responsibilities of this position are subject to change at any time due to the needs of the business.

Education & Experience:

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Office hours are Monday - Friday, 8:30 AM - 5:30 PM.

Job Type: Full-time $15.00 - $20.00 Hourly