Fiscal & Investment Associate

Schedule: Full-time

The OAC’s Fiscal and Investment Office teams form the core of the agency’s primary work as a grant maker. The ideal candidate will have a solid understanding of budgeting, bookkeeping, and accounting. They should be familiar with general office management, agency procedures, and state guidelines for financial and purchasing activities. Experience using State of Ohio financial and administrative systems such as OAKS and ARTIE (OAC grants management system), along with Microsoft Office and Excel, is important. Knowledge of government processes, workforce planning, and human resources practices is also helpful.

Candidates should have strong computer and clerical skills, including typing, word processing, and working with spreadsheets and databases. Attention to detail, accuracy with numbers, and clear written and verbal communication are essential. The position requires good problem-solving and interpersonal skills, the ability to manage multiple tasks efficiently, and comfort performing light physical tasks such as typing.

Main areas of work and duties include, but are not limited to, the following:

Fiscal Office

• Processes payroll: reviews timesheets, corrects errors, and enters new employee information.

• Tracks hours, pay changes, and leave balances.

• Prepares and records payments, deposits, and invoices.

• Reconciles accounts payable and receivable.

• Maintains accurate financial data in systems like OAKS and ARTIE.

• Prepares forms and ensures correct fiscal coding.

Investment Office

• Reviews and reconciles grant payable and revenue transactions.

• Verifies investment-related entries and financial data.

• Ensures accurate reporting and coding for state programs.

Customer Service

• Communicates with grantees, vendors, and others about accounts or payments.

• Answers questions, files documents, and handles correspondence.

• Updates vendor and asset records.

ARTIE (specific to the Ohio Arts Council)

• Verifies data for applicants and grantees

• Keeps financial and grantmaking information accurate and up to date.

• Coordinates with other offices to ensure reliable reporting.

*Other duties as assigned

Major Worker Characteristics:

This position requires knowledge of budgeting, bookkeeping, and accounting, as well as general office management and agency procedures. The employee should understand state and federal guidelines for financial operations and purchasing, and be comfortable working in systems such as OAKS* and ARTIE*. Proficiency with Microsoft Office, Excel, and other common computer programs is important. The job calls for strong clerical and computer skills, accuracy with numbers, and the ability to prepare and review financial records and reports. Success in this role requires clear communication, good reasoning and problem-solving skills, attention to detail, and the ability to work well with others. Developed after employment.

Completion of associate core program in business administration, accounting, finance or related field.

Or completion of high school technical program in accounting; 6 months experience or 6 months training in accounting or finance to include a basic level of experience in spreadsheet software.

Or 18 months experience or 18 months training in accounting and/or finance to include a basic level of experience in spreadsheet software.

Or equivalent of Minimum Qualifications for Employment noted above.