Accounts Payable Specialist

Job Description

Accounts Payable Specialist

Principle responsibilities will include:

Processing of restaurant level and G&A invoices

In the short term: manual data entry through excel upload to ERP system

In the long term: audit GL coding applied by AP automation software

Monitoring approval status to ensure invoices move through the system timely

New vendor set up and vendor maintenance; obtain W9 and banking information in a secure manner to maintain confidentiality

Assist with weekly payment runs (Mailing paper checks, etc)

Review monthly vendor statements to ensure that all accounts are current

Communicate immediate payment needs or other important details to AP Supervisor timely

Monitor multiple email boxes and respond to all inquiries in a timely fashion

Perform period-end closing functions ensuring the timely release of accurate periodic financial statements, analysis and reconciliation including but not limited to expense accruals

Work with other teammates and departments to ensure accuracy of invoice coding

Assist in the documentation of standard operating procedures ensuring appropriate controls and efficiencies are in place and being adhered to by the company

Help with the implementation of AP automation software, including trainings and system testing to ensure proper functionality

Secondary responsibilities will include:

Maintain a basic knowledge of computer systems and City Barbeque policies and procedures

Understanding and following of a philosophy congruent with City Barbecue’s culture

Other projects, tasks, duties, etc. based on department/business initiatives

Desired Skills and Experience:

Must be proficient in Microsoft Office products (most importantly Outlook and Excel)

Strong analytical and organizational skills, as well as attention to detail

Excellent verbal and written communication skills

Ability to work independently and perform multiple concurrent and diversified tasks, while also being able to prioritize tasks based on timeline and importance

Experience in ERP systems, AP Automation Software and electronic imaging is a plus

Previous experience in Accounts Payable is welcome but not required

Work Environment:

Position requires desk work, including large amounts of computer use

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Full-time