Legal Secretary

Job Description

We seeking an experienced and highly organized Legal Secretary to provide comprehensive administrative and clerical support to the A Wages Law Firm, which has served clients in the West Tennessee area ( particularly Tipton and Lauderdale county(s) for over 40 years in Millington TN. The firm has a heavy emphasis on jury and non jury litigation, wills, power of attorney, including deeds of property between family members. (The a wages law firm doesn’t handle real estate closings, divorces, criminal cases, or bankruptcy. A. Wilson Wages, has tried approximately 60 civil jury trials, and has extensive experience in appeals to the Tennessee Court of Appeals, and Tennessee Supreme Court.. The ideal candidate will be meticulous, possess a strong understanding of legal documents, and manage client communications with professionalism and empathy, which is particularly crucial, as our firm is in a small town and we deal with good folks every day who have never dealt with any other lawyer or law firm.

Job Summary

You will be responsible for managing all administrative aspects of the litigation, including discovery, and preparation of documents necessary in estate planning and probate workflow, ensuring timely and accurate completion of legal documents, court filings, and client correspondence. Your efficiency will be key to maintaining the smooth operation of the practice area.

Key Responsibilities

Document Production: Prepare, format, and finalize a high volume of legal documents, including:

LITIGATION: preparation of the complaint for personal injuries, discovery to the opposing party, and responses to discovery.

Estate Planning: Wills, Trusts, Powers of Attorney, Advance Healthcare Directives, and related letters.

Probate: Petitions, Notices, Inventories, Court Orders, and Accountings.

Case & Calendar Management: Maintain attorney calendars, docket court deadlines, and manage the case lifecycle for civil litigation and probate and probate contested matters.(ie will contest).

Court Filings: Prepare and electronically file documents with the appropriate Circuit Courts (Primarily Shelby, Tipton, and Lauderdale Circuit) Probate Courts,(in several west Tennessee Chancery Courts as well as Shelby County, ensuring strict adherence to local and state filing rules.

Client Communication: With assistance of one co worker, serve as a primary point of contact for clients, managing scheduling, answering client inquiries, and relaying information with sensitivity and discretion.

Administrative Support: Manage client files (physical and electronic), maintain document retention policies, process client billing, and handle general office support tasks.

Required Qualifications

Experience: [two] years of experience as a Legal Secretary or Paralegal, with a focus heavily in Estate and Probate law, and civil litagion.

Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with legal practice management software (A. Wages Law firm uses “Filevine” case management; and Lexis/Nexis +( with “Protégé”;and document management systems is preferred, but not a requirement. Attorney A. Wilson

Wages relies exclusively on “Plaud Note” for dictation/transcription which utilizes two separate Ai services to check the work product of “Plaud Note” prior to transferring to legal assistants, greatly reducing the toil and time away from more important functions for the legal assistants.

Court Knowledge: Proven working knowledge of court rules, procedures, and electronic filing systems for Tipton, Shelby, Lauerdale, and Fayette counties)

Skills: Exceptional written and verbal communication skills, superior attention to detail, and proven ability to manage multiple priorities and deadlines.

Preferred Qualifications

Paralegal Certificate or equivalent legal education.

Notary Public commission or willingness to obtain one.

HOWEVER, no minimum educational, or certification is mandatory, for employment.Company Description

1 lawyer firm, with 2 assistants

Full-time