Operations Support Coordinator

Job Description

Midco Diving & Marine Services is the leading full-service underwater construction, inspection, and repair firm in the nation. Our work is critical-we dive deep to inspect and repair everything from municipal water tanks and bridges to dams and processing plants. Our motto says it all: "We Do That." We're not just growing; we're building a team of passionate, like-minded individuals dedicated to high-quality service.

We're looking for an exceptional Records & Reports Coordinator to be the operational backbone of our team. This is a critical administrative role where your attention to detail, organizational skills, and professionalism will directly impact our daily success, from managing essential documents to supporting our dive unit operations.

What You'll Do

Information Hub: Monitor and respond to designated emails, draft professional correspondence, and triage critical issues or media to the correct department managers.

Records Management: Implement, maintain, and retrieve documents within complex digital filing structures (including specialized software) and physical archives.

Report & Media Support: Compile reports and video footage submitted by our dive teams for internal review, and prepare external media (e.g., uploading files to flash drives) for client or partner distribution.

Safety Tracking: Organize and track daily/weekly job safety toolboxes for management oversight, requiring meticulous accuracy.

Operational Assistance: Provide general clerical support (copying, data entry) and assist with the inspection of dive units upon crew load-in or deployment.

What We're Looking For

2-3+ years of experience in an administrative, front-desk coordination, or office support role, preferably in a fast-paced or operations environment.

Expert-level competency in Microsoft Office Suite (Outlook, Word, Excel) is mandatory.

Impeccable attention to detail and meticulous accuracy for data entry and safety documentation.

Proven, strong organizational skills with practical experience managing digital and physical document filing structures.

Exceptional written and verbal communication skills with a professional demeanor for managing visitors and drafting clear correspondence.

High School Diploma or equivalent required.

Why You'll Love Working Here

We are deeply committed to the overall health, security, and financial future of our employees, supporting you through all stages of life with a comprehensive package that includes access to Medical, Dental, and Vision Insurance options. We encourage excellent work-life balance by providing paid time off and company holidays, alongside peace of mind through our life insurance plan. For your long-term financial security, we offer a competitive 401(k) plan with a company match, and all employees are eligible to participate in our annual profit-sharing program that rewards collective success.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law.

Employment with Midco Diving & Marine Services is contingent upon the successful completion of a background check and, where applicable, a drug screening, in compliance with all federal, state, and local laws.

Job Posted by ApplicantPro

Full-time