Accounts Payable Clerk (Multi-Entity Experience )

Job Description

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Clerk to join our growing accounting team. The ideal candidate will have proven experience managing AP functions across multiple legal entities, including invoice entry, payment processing, account reconciliation, and vendor communication. This position plays a critical role in ensuring timely and accurate processing of payables and maintaining strong relationships with vendors.

Key Responsibilities

Process a high volume of vendor invoices across multiple entities with accuracy and efficiency.

Ensure proper GL coding, job or location coding, and adherence to each company’s approval workflows.

Match purchase orders and receiving documentation to vendor invoices where applicable.

Verify and reconcile vendor statements; follow up on any discrepancies or past-due balances.

Maintain and organize digital files and AP documentation per company policy.

Communicate with internal teams and vendors to resolve billing issues or discrepancies promptly.

Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.

Track and maintain W-9s and assist in preparing 1099s at year-end.

Monitor AP aging reports and assist in cash flow management strategies.

Support audits by preparing requested documentation related to AP transactions.

Required Qualifications

2+ years of accounts payable experience, including experience with multi-entity or multi-location accounting.

Solid understanding of basic accounting principles.

Strong data entry skills with high attention to detail and accuracy.

Experience with accounting software such as QuickBooks, Rentalman, Bill.com, or similar.

Proficient with Microsoft Excel and other Office tools.

Excellent communication and organizational skills.

Ability to work independently and collaboratively in a fast-paced environment.

Full-time