Purchasing Assistant

Main purpose of role:

Working as part of the Finance Shared Services team to ensure the accurate, complete and timely processing of purchase orders and ensure that any queries from suppliers are dealt with as efficiently as possible. The team are also responsible for ensuring the effective management of the VoR process within UK Bus.

Main responsibilities

As a Purchasing Administrator you will be working in a fast paced environment. You must be able to maintain a cool but calm mentality when things get busy in the office.

Using the Oracle R12 System to review and process requisitions into purchase orders on a timely, accurate and complete basis, following up with the requisitioners as and when required

Prioritising the VOR requisition requirements to minimize disruption to the Engineering function

Ensure Requisitions comply with Minimum requirements, challenging non-conformance with the business

Ensure requisitions are coded correctly and are in accordance with the Purchasing Policy

Consolidation of Purchase orders in line with agreements with suppliers

Approving online portal orders

Monitor and respond to emails and messages

Building stakeholder relationships across the business

Liaising with procurement to log any Non Conformance issues, including pricing, back orders and quality issues

Ensure internal processes are followed in order to meet department & business KPI’s

Provide cover for colleagues as appropriate and to perform other purchasing related tasks as necessary

Support the Purchasing Operations Team Leader and Purchasing Operations Manager with any adhoc tasks

Person specificaion

Previous experience of working in a purchasing administration role (preferred)

Experience of working in a transactional processing office environment (desirable)

Ability to work to deadlines and prioritise workload

Be able to carry out a variety of tasks ensuring internal customer satisfaction is delivered at all times and with a high-quality work ethic.

High attention to detail with a methodical and focussed approach

Be decisive and use initiative.

Well organised and able to multitask.

Great communication skills – ability to liaise with internal team, suppliers, and customers confidently and politely.

Team player – helping each other to achieve individual and company goals.

Able to work closely with Purchasing Team Leader and autonomously as and when required

Strong prioritisation skills with the ability to adapt and respond to the demands of the business

Ability to work independently and provide advice to the business based on policy

Oracle experience advantageous

Good microsoft office 365 knowledge – intermediate excel skill are required

This job description sets out the main duties and responsibilities of the

job-holder. It does not constitute an exhaustive or comprehensive description

of duties and the job holder will be required to carry out any additional tasks

as and when requested to do so by their manager. Responsibilities and duties may also change in light of future business needs and personal development.

JR031102