Administrative Assistant

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Job Title:

Administrative Assistant

Department:

Arts and Sciences Psychology

The Undergraduate Advising (UGA) office in Department of Psychology, within the College of Arts and Sciences, seeks an Administrative Assistant to join our team.

The UGA office is directed by Dr. Alisa Paulsen and supports the success of approximately 2150 psychology majors and minors. The Administrative Assistant supports the Director of Undergraduate Programs and six full-time Academic Advisors; coordinates administrative activities for the undergraduate psychology program; assists the Director of Undergraduate Programs with fiscal management of the undergraduate program budget; works with the fiscal team to ensure proper documentation is collected; maintains and edits student records in SIS; edits academic plan and assigns students to advisors based on advisor specialization and caseload; oversees the logistics of freshmen and transfer student orientation; coordinates travel and meeting arrangements for UGA staff; coordinates and manages arrangements for meetings, speakers, and meals for undergraduate program; initiates and tracks purchasing and travel requests; provides support for the Psychology 2220 Learning Lab; manages undergraduate program social media accounts; creates content for social media accounts by reading articles, interviewing students, faculty, and alumni, and gathering information from various sources; attends social media meetings at OSU; works with ASC Development to support alumni engagement with social media accounts; serves as contact person for faculty, staff, students, and visitors; maintains confidential student records, databases, spreadsheets, and files; creates and submits reports; facilitates key control/door swipe access requests for undergraduate computer lab; creates promotional materials; works with Communications to maintain brand compliance; processes transfer credit; works with Scholarship and the Office of Student Financial Aid to manage undergraduate student funding; supervises undergraduate student assistants; assists with special projects; hours are in person 8 am-5pm, Monday through Friday; hours will vary occasionally.

Minimum Qualifications:

Required: High School diploma or GED. 1 year of relevant experience required. Knowledge of university policies and procedures, including procurement and travel desired; experience with spreadsheet, database, and word processing; effective communication and interpersonal skills; ability to multi-task and organize; ability to maintain confidentiality.

Desired: 2-4 years of relevant experience preferred.

Additional Information:

Salary Range: $18.37-$23.99

The offer for this position will fall within this range based on internal equity, the unit’s available budget, and the candidate’s qualifications.

With more than 80 majors and 100 minors, the College of Arts and Sciences is the academic heart of the university. The Arts and Sciences provides extraordinary opportunities to collaborate across disciplines, blending creativity and analysis to truly be at the forefront of thought. The breadth and depth of knowledge in the college give students and researchers the critical thinking and adaptability essential for a lifetime of success.

Location:

Psychology Building (0144)

Position Type:

Regular

Scheduled Hours:

40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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